Executive / Personal Assistant

Lever, Inc.; Philippines; Remote; MXN 115,000 - 154,000; Part time

Benefits offered by this job

Remote work

Birthday bonus

Testimonial bonus

Monthly raffle

No tracker

Job summary

Assist World is seeking an Executive & Personal Assistant to support a fast-moving entrepreneur across multiple ventures. The role blends business operations and personal administration, acting as a trusted right-hand partner to bring structure, organisation, and efficiency in a dynamic environment.

You'll manage calendars, emails, meetings, and travel research, work independently, and maintain high discretion.

Qualifications

• Previous Executive/Personal Assistant experience
• Excellent written and verbal English communication
• Strong organisational and time-management abilities
• Ability to manage multiple priorities with discretion

Responsibilities

• Manage calendars and schedules across multiple ventures
• Email and inbox management
• Coordinate meetings and travel arrangements
• Prepare documents and onboarding materials
• Support project and workflow administration
• Communicate proactively with stakeholders

Skills

Executive support

English communication

Organisational skills

Time management

Multitasking

Discretion

Independent work

Problem solving

Tools

Google Workspace

Slack

Asana

Loom

Figma

Job description

About the Role

We're looking for a highly organised, proactive, and experienced Executive & Personal Assistantto support a fast-moving entrepreneur managing multiple businesses, client commitments, anda busy family life.

This isn't a traditional EA role supporting a single business. You'll be responsible for helpingmanage several professional ventures alongside personal administration, acting as a trustedright-hand partner who can bring structure, organisation, and efficiency to a dynamicenvironment.

The ideal candidate is someone who thrives in a fast-paced setting, takes initiative, communicates exceptionally well, and enjoys staying one step ahead.

What You'll Be Supporting

Business Operations

• Calendar and schedule management across multiple businesses
• Email and inbox management
• Meeting coordination and appointment scheduling
• Administrative support and document preparation
• Task management and follow-up
• Research projects and information gathering
• Internal coordination across teams and stakeholders
• Managing priorities and ensuring deadlines stay on track

Client & Professional Support

• Professional email communication with clients
• Meeting preparation and follow-up
• Organising information and resources
• Supporting project and workflow administration

Personal Assistance

• Personal calendar management
• Family scheduling and appointment coordination
• Travel research and booking support
• Managing personal administrative tasks
• General life organisation and planning assistance

What We're Looking For (Essential Skills & Experience)

• Previous experience as an Executive Assistant, Personal Assistant, or Chief of
  Staff-style support role
• Excellent written and verbal English communication skills
• Strong organisational and time-management abilities
• Ability to manage multiple priorities simultaneously
• High attention to detail
• Strong problem-solving skills and initiative
• Comfortable working independently with minimal supervision
• Ability to handle confidential information with discretion

Technology & Tools

• Google Workspace (Gmail, Calendar, Docs, Sheets)
• Slack
• Asana or similar project management platforms
• Loom or video-based communication tools
• Figma experience is a bonus but not essential

Success in This Role Looks Like

• Keeping calendars organised and conflict-free
• Proactively reminding and preparing the executive for meetings
• Managing inboxes efficiently and keeping communications moving
• Following up without being asked
• Quickly acknowledging tasks and maintaining clear communication
• Taking ownership of administrative responsibilities
• Bringing calm and organisation to a busy, fast-paced environment

Ideal Personality

• Proactive rather than reactive
• Highly responsive and communicative
• Detail-oriented and reliable
• Comfortable receiving instructions via Loom recordings, Slack messages, and voice,notes
• Naturally organised and process-driven
• Adaptable and resourcefulAble to work with urgency when required

$600 - $800 a month

Hours: 20 hours per week (Part Time) with the intention to move to Full Time

Why Join Assist World?

• 100% REMOTE
• $50 birthdaybonus
• $200 testimonialbonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM