Executive Assistant | 15K SIGN-ON BONUS | Onsite | Arcovia, Pasig City

CYBALINK SOLUTIONS, INC.; Pasig; On-site; PHP 720,000 - 960,000; Full time

Benefits offered by this job

Annual bonus and salary reviews

Comprehensive HMO + 1 dependent

30 days paid leave (cash conversion)

Career growth — workshops and training

Team events and prizes

Tenure rewards at milestones

Two days weekly rest

Job summary

Cybalink Solutions in Pasig is seeking an Executive Assistant to provide high-level administrative and operational support to the Managing Director. The role requires proactive, tech-savvy individuals who can use ChatGPT, Claude, Canva, and Microsoft Office to streamline tasks and improve reporting.

You will coordinate calendars and meetings, prepare agendas, minutes, and reports, and assist with process improvements and automation initiatives in a fast-paced environment.

Qualifications

• >5 years’ experience as Executive Assistant, Personal Assistant, Senior Administrator, or similar role.

Responsibilities

• Provide executive and administrative support to the Managing Director.
• Manage calendars, meetings, travel, correspondence, and daily priorities.
• Prepare meeting agendas, minutes, reports, presentations, and business documents.
• Support document control, contract coordination, project tracking, and follow-ups.
• Use ChatGPT, Claude, Canva, and Microsoft Office to improve drafting, reporting, workflows, and productivity.
• Assist with process improvement and automation-related initiatives.
• Coordinate with internal teams, external partners, and key stakeholders.
• Handle confidential information with professionalism and discretion.

Skills

Calendar management

Travel coordination

Communication

Microsoft Office

Canva

ChatGPT

Claude

Automation tools

Document control

Project tracking

Meeting minutes

Tools

ChatGPT

Claude

Canva

Microsoft Office

Job description

Role Overview

The Executive Assistant will provide high-level administrative and operational support to the Managing Director, helping manage priorities, coordinate key activities, and improve day-to-day efficiency.

This role requires someone highly organized, proactive, tech-savvy, and confident using tools such as ChatGPT, Claude, Canva, Microsoft Office, and automation platforms to streamline tasks, prepare documents, improve reporting, and support better decision-making.

Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews
• Comprehensive HMO + 1 free dependent
• 30 days paid leave (vacation, sick and wellness) - with cash conversion
• Real growth — workshops, training and clear career pathways
• Great culture — team events, employee fairs, and monthly games with exciting prizes
• Tenure rewards — milestone gifts at 1, 5 and 10 years
• 2 days weekly rest for a better work-life balance

Key Responsibilities

• Provide executive and administrative support to the Managing Director.
• Manage calendars, meetings, travel, correspondence, and daily priorities.
• Prepare meeting agendas, minutes, reports, presentations, and business documents.
• Support document control, contract coordination, project tracking, and follow-ups.
• Use ChatGPT, Claude, Canva, and Microsoft Office to improve drafting, reporting, workflows, and productivity.
• Assist with process improvement and automation-related initiatives.
• Coordinate with internal teams, external partners, and key stakeholders.
• Handle confidential information with professionalism and discretion.

What We're Looking For

• Minimum 5 years’ experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role.
• Strong experience supporting senior leaders, executives, or business owners.
• Strong administrative, organizational, multitasking, and problem-solving skills.
• Proficiency in ChatGPT, Claude, Canva, Microsoft Office, and digital productivity tools.
• Strong English communication skills, sound judgment, and ability to work independently.
• Proactive, adaptable, detail-oriented, and comfortable working in a fast-paced environment.
• Experience with Australian employers, logistics, document control, contracts, or project administration is an advantage.
• Willing to work in the office full-time at Arcovia City, Brgy. Ugong, Pasig City. (Monday - Friday, morning shift)

About Cybalink Solutions

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, grow your career with a team that backs you.