Executive Assistant

Trinity Outsourcing Solutions; Manila; On-site; PHP 400,000 - 700,000; Full time

Benefits offered by this job

13th month pay

HMO (upon regularization)

Paid leaves + allowances

MacBook Air + welcome kit

Performance appraisal schedule

Anniversary bonus

Team events

Company clubs & perks

Job summary

The Ortus Club is seeking an Executive Assistant to partner with our Managing Partner. This role sits at the heart of leadership operations, managing the calendar, communications, and high-priority initiatives across time zones. You will orchestrate complex travel, craft executive content, and own projects from start to finish.

We value initiative, discretion, and top-notch English communication. The role suits a proactive individual who thrives in a fast-paced, global team and contributes to

Qualifications

• 2–3 years of high-level support experience (preferably in a fast-growth environment).
• Bachelor’s degree from a leading university.
• Advanced skills in presentation tools, spreadsheets, and digital organization.

Responsibilities

• Master the calendar for the Managing Partner across multiple time zones.
• Triage communications and act as the face/voice of the executive office.
• Manage travel logistics from multi-city international to domestic trips.
• Craft high-impact presentations, white papers, and briefs in the MP’s voice.
• Lead high-priority projects end-to-end and coordinate initiatives.

Skills

Calendar management

Gatekeeping

Communication

Discretion

Problem solving

Presentation tools

Spreadsheets

Digital organization

Education

Bachelor's degree

Job description

Trinity is dedicated to connecting talented professionals with dynamic career opportunities across the world. As a trusted HR partner, Trinity offers a pathway for skilled individuals to work in roles that align with their expertise and support their career advancement. Known for fostering a supportive and growth-focused environment, Trinity provides hands‑on experience and tailored opportunities for development. By prioritizing meaningful placements, Trinity enables professionals to unlock their potential and make a lasting impact within innovative companies.

About the client: The Ortus Club

The Ortus Club is a B2B marketing company specializing in virtual and in‑person knowledge‑sharing discussions. Our experienced team runs approximately 50 events a month, striving to curate intimate gatherings that bring together senior executives and thought leaders across various industries. We help them create meaningful connections and insightful discussions that can start innovative business relationships by providing an environment for them to engage in candid conversations, share best practices, and explore new opportunities.

We are a young, multicultural team of 130, scattered around the world with offices in the Philippines, Italy, and Kosovo. We encourage you to take a look at our Meet the Team section on our careers page!

The Role

Are you a master of logistics with a knack for anticipating needs before they even arise? We are looking for a powerhouse Executive Assistant to partner with our Managing Partner (MP). This isn't just a support role—it’s the heartbeat of our leadership operations.

If you thrive in fast‑paced environments, love the art of a perfectly managed calendar, and pride yourself on being the “calm within the storm,” we want to meet you!

What You’ll Do: The Mission

• Master of the Calendar: You won't just book meetings; you’ll strategically architect the MP’s day across multiple time zones, ensuring they are always in the right place, at the right time, with the right information.
• The Ultimate Gatekeeper: You’ll be the face and voice of the executive office. You’ll triage communications with lightning speed, deciding what needs immediate eyes and what you can expertly handle yourself.
• Global Logistics Guru: From multi‑city international tours to seamless domestic hops, you’ll handle the “A to Z” of travel, ensuring every visa, flight, and car service is locked in.
• Strategic Ghostwriter:SYou’ll craft high‑impact presentations, white papers, and briefings. You have the unique ability to channel the MP’s voice and turn complex ideas into polished content.
• Special Ops & Projects: You aren’t afraid to roll up your sleeves. Whether it’s leading a high‑priority initiative or conducting deep‑dive research for a new partnership, you own the outcome from start to finish.

Why You’re the Perfect Fit

• You’re a Proactive Problem Solver: You don't wait for instructions; you see a gap and fill it.
• You’re Unflappable: Tight deadlines and changing priorities don't phase you. You adapt, pivot, and keep the engine running.
• You’re a Communication Ninja: Your English is flawless, your emails are elegant, and your presentation skills are top‑notch.
• Discretion is Your Middle Name: You handle sensitive data and personal errands with the highest level of integrity and “fort‑knox” style confidentiality.

The Essentials (Qualifications)

• Experience: 2–3 years of high‑level support experience (preferably in a fast‑growth environment).
• Education: A Bachelor’s degree from a leading university.
• Tech Savvy: Advanced skills in presentation tools, spreadsheets, and digital organization.
• Vibe: High energy, impeccable work ethic, and a “no task too big or small” attitude.

Why you should join the club:

• Government benefits + 13th month pay
• HMO (upon regularization)
• Paid leaves + other allowances (on day 1)
• Company equipment (MacBook Air) and welcome kit
• Monthly performance appraisal during your first 6 months (and then quarterly thereafter)
• Anniversary bonus + company merch for milestones
• Team hangouts and company‑wide events
• Team clubs (sports, hobbies, activities, etc.) and perks (wellness, fitness, finance)

Elevate your career with The Ortus Club and be part of something extraordinary in the dynamic world of B2B marketing events!