Executive Assistant

Megawide Construction Corporation; Quezon City; On-site; PHP 391,000 - 725,000; Full time

Job summary

Megawide Construction Corporation is seeking an Executive Assistant to provide dedicated support to the Assistant Vice President in Manila. The role will manage the AVP's calendar, coordinate meetings, handle confidential information, and ensure smooth day-to-day operations of the AVP's office.

The ideal candidate will be exceptionally organized, proactive, professional, and able to communicate effectively with internal and external stakeholders in a fast-paced environment.

Qualifications

• Proven ability to manage calendars and travel itineraries for senior leaders.
• Experience drafting/editing correspondence, reports and presentations.
• Strong written and verbal communication with professional demeanor.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the AVP's calendar, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, and document meeting minutes.
• Draft, edit, and manage correspondence, reports, and presentations.
• Act as a liaison between the AVP and internal/external stakeholders.
• Maintain confidential records and handle sensitive information with discretion.
• Track action items, follow up on priorities, and support special projects.

Skills

Calendar management

Travel coordination

Documentation and reports

Meeting coordination

Confidentiality

Communication skills

Job description

Executive Assistant to the AVP

We are looking for a highly organized, proactive, and dependable Executive Assistant to provide dedicated support to the Assistant Vice President. This role is responsible for managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth day-to-day operation of the AVP's office.

Key Responsibilities:

• Manage the AVP's calendar, appointments, and travel arrangements.

• Coordinate meetings, prepare agendas, and document meeting minutes.

• Draft, edit, and manage correspondence, reports, and presentations.

• Act as a liaison between the AVP and internal/external stakeholders.

• Maintain confidential records and handle sensitive information with discretion.

• Track action items, follow up on priorities, and support special projects.

Ideal Personality:

• Exceptionally organized with strong attention to detail.

• Proactive, resourceful, and able to anticipate needs.

• Professional, trustworthy, and maintains strict confidentiality.

• Excellent communicator with strong interpersonal skills.

• Calm, adaptable, and able to thrive in a fast-paced environment.

• Positive, dependable, and committed to delivering high-quality support.