Executive Assistant

Open Look Business Solutions Inc; Cebu City; On-site; PHP 279,000 - 446,400; Full time

Job summary

A business solutions firm in Cebu City is seeking a skilled Executive Virtual Assistant to support their leadership team. The role involves managing administrative tasks, preparing presentations, and facilitating client communication. The ideal candidate will have a Bachelor's degree and proven experience as an Executive Assistant, with strong organizational and communication skills. This is an opportunity to work in a dynamic environment with a focus on professional growth.

Qualifications

• Bachelor's degree or equivalent experience in business administration or a related field.
• Proven experience as an Executive Assistant or in a similar role.
• Experience in preparing client-facing presentations or materials.
• Familiarity with project management tools and processes.
• Strong attention to detail and problem-solving abilities.

Responsibilities

• Manage the executive's calendar, scheduling meetings and travel arrangements.
• Draft emails, memos, and other communications on behalf of the executive.
• Create, edit, and format professional presentations for meetings.
• Serve as a liaison between the executive and clients.
• Assist in planning and coordinating meetings and events.

Skills

Organizational skills

Communication skills

Proactive mindset

Attention to detail

Problem-solving abilities

Education

Bachelor's degree in business administration or a related field

Job description

We are seeking a skilled and professional Executive Virtual Assistant to support our executive leadership team. This role involves managing administrative tasks, preparing high-quality presentation materials, and serving as a point of contact for clients and stakeholders. The ideal candidate will have excellent organizational and communication skills, a proactive mindset, and the ability to handle sensitive information with discretion.

Key Responsibilities

Administrative and Scheduling Support

• Manage the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Handle correspondence, including drafting emails, memos, and other communications on behalf of the executive.
• Maintain organized records and ensure timely follow-ups on tasks and deadlines.

Presentation Preparation

• Create, edit, and format professional presentations and reports for internal and external meetings.
• Conduct research, gather data, and ensure accuracy and alignment with organizational branding.
• Collaborate with internal teams to obtain necessary content for presentation materials.

Client Interaction

• Serve as a liaison between the executive and clients and partners.
• Professionally represent the executive during client-facing interactions during virtual meetings.
• Facilitate communication and ensure prompt resolution of client inquiries and concerns.

Event and Meeting Coordination

• Assist in planning and coordinating meetings, events, and client engagements.
• Prepare agendas, meeting notes, and action items as required.
• Ensure the smooth execution of presentations and client meetings.

Qualifications

• Bachelor's degree or equivalent experience in business administration or a related field.
• Proven experience as an Executive Assistant or in a similar role.
• Experience in preparing client-facing presentations or materials.
• Familiarity with project management tools and processes.
• Strong attention to detail and problem-solving abilities.