Executive Assistant

Mineski Philippines; Quezon City; On-site; PHP 360,000 - 600,000; Full time

Job summary

Mineski Philippines is seeking an Executive Assistant to support the Country Manager in Manila, maintaining an accurate calendar, logging scheduling requests, rescheduling meetings, and communicating changes.

You will organize internal and external meetings, manage travel arrangements, coordinate with business units, protect confidentiality, and help drive cross-functional collaboration across the organization.

Responsibilities

• Maintain an accurate and detailed calendar for the Country Manager, manage and log scheduling requests, reschedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
• Track CM’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments
• Organize internal and external meetings for CM, including logistical and substantive preparation
• Manage all travel scheduling and arrangements
• Ensure consistent and efficient interaction with other executive assistants and Business units across the organization; demonstrate poise and tact under pressure and handle matters with sound judgment and confidentiality
• Promote team integration as well as cross-functional communication and collaboration
• Provide special project leadership and support as needed
• Conduct preliminary research on a variety of topics; draft materials as needed
• Manage the CM’s brand & reputation
• Attend meetings on behalf of CM if needed
• Perform other tasks assigned by Management

Job description

• Maintain an accurate and detailed calendar for the Country Manager (CM), manage and log incoming scheduling requests, reschedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts

• Track CM’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments

• Organize internal and external meetings for CM, including logistical and substantive preparation

• Manage all travel scheduling and arrangements

• Ensure consistent and efficient interaction with other executive assistants and Business units across the organization; demonstrate poise and tact under pressure and handle matters with sound judgment and confidentiality

• Promote team integration as well as cross-functional communication and collaboration

• Provide special project leadership and support as needed

• Conduct preliminary research on a variety of topics; draft materials as needed

• Manage the CM’s brand & reputation

• Attend meetings on behalf of CM if needed

• Perform other tasks assigned by Management

Location: Robinsons Cybergate Magnolia 6th floor Offices Cybergate Magnolia, Aurora Boulevard corner Dona Hemady St Bgy Kaunlaran Quezon City