EXECUTIVE ASSISTANT - Palawan

Private Advertiser; Philippines; On-site; PHP 360,000 - 600,000; Full time

Job summary

Private Advertiser is seeking an executive assistant to support the General Manager in the Philippines. The role involves planning and organizing the executive's calendar, arranging heavy travel itineraries, and preparing accurate reports and presentations.

You will coordinate with department heads to ensure operational targets are met, monitor KPIs, and assist in implementing processes and compliance checks. Palawan assignment may be required.

Qualifications

• Experience managing executive calendars and heavy travel itineraries.
• Ability to prepare reports and presentations with accuracy.
• Strong coordination with department heads and cross-functional teams.

Responsibilities

• Plan, schedule, and organize the executive's calendar and travel arrangements.
• Prepare and proofread correspondence, presentations, and reports.
• Support decision-making with research and information gathering.
• Coordinate with department heads to meet operational targets and deadlines.
• Prepare operational reports and dashboards for management.
• Monitor KPIs and follow up on pending tasks.
• Ensure documentation and filing of operational records.
• Conduct operational audits and compliance checks.
• Support cross-functional projects and monitor timelines.
• Willing to be assigned in Palawan.

Job description

• Plans, schedules, and organizes the executive’s Outlook calendar and related business activities; coordinates day-to-day activities, manages schedule conflicts and challenges; provides daily itineraries. This includes managing and planning heavy travel itineraries for the General Manager, including all necessary arrangements and coordination of airfare, hotel accommodations, and transportation.

• Composes, prepares, and proofreads highly accurate correspondence, presentations, and reports. Prepares information needed for business reports and presentations as directed, including all supporting documents, charts, spreadsheets, etc.

• Conducts research, prepares documents/correspondence and communications, and gathers information on various topics to support executive decision-making processes.

• Coordinate with department heads to ensure operational targets and deadlines are met.

• Monitor daily operational activities and follow up on pending tasks.

• Prepare operational reports, dashboards, and status updates for management.

• Track key performance indicators (KPIs) and escalated issues requiring management attention.

• Assist in implementing company policies, procedures, and process improvements.

• Coordinate cross-functional projects and monitor completion timelines.

• Ensure proper documentation and filing of operational records.

• Conduct operational audits and compliance checks as assigned.

• Support departmental operations through regular communication and follow-ups.

• Monitor project schedules and deliverables.

• Performs other duties as assigned to support the efficient operation of the department.

• Willing to assigned in Palawan