Executive Assistant

JLaw Firm; Quezon City; On-site; PHP 300,000 - 540,000; Full time

Job summary

JLaw Firm is seeking an Executive Assistant in Quezon City to provide high-level administrative support to lawyers, manage information flow, and prepare case status reports. The role includes coordinating meetings, handling communications, and liaising with government agencies such as MeTC, RTC, CA, and SC, while maintaining filing systems and supporting notarial activities.

The ideal candidate will have a relevant bachelor's degree, excellent communication skills, and strong organizational

Qualifications

• Bachelor's degree in Legal Management, Political Science, Business Management, or any 4-year course.
• Excellent oral and written communication skills with a pleasing personality.
• Organized with strong attention to details; willing to learn.
• Preferably knowledge of court proceedings and filing, but not required.

Responsibilities

• Provide administrative assistance such as writing emails, drafting memos, and preparing communication documents for lawyers.
• Manage information flow in a timely and accurate manner.
• Prepare case status reports.
• Organize meetings/hearings, schedule, send reminders, and prepare online videoconference links when needed.
• Coordinate with government agencies (MeTC, RTC, CA, SC, etc.).
• Compile and collate documents for filing dockets.
• Act as the point of contact among lawyers, employees, clients and others.
• Organize and maintain the office filing system.
• Oversee day-to-day operations of the firm.
• Assist in notarial activities and perform other tasks as assigned.

Skills

Administrative support

Written communication

Organizational skills

Attention to detail

Education

Bachelor's degree in Legal Management

Tools

Google Suite

MS Office

Job description

The said Executive Assistant is expected to perform the following:

1. Provide administrative assistance, such as writing emails, drafting memos and preparing communication documents on the lawyers' behalf;

2. Manage information flow in a timely and accurate manner

3. Prepare case status reports

4. Organize meetings / hearings, including scheduling, sending reminders and preparing of online videoconference links, when necessary;

5. Coordinate with different government agencies such as but not limited to: Metropolitan Trial Courts (MeTC), Regional Trial Courts (RTC), Court of Appeals (CA), Supreme Court (SC) and other quasi-judicial institutions;

6. Compile and collate relative and pertinent documents needed for filing of dockets;

7. Act as the point of contact among lawyers, employee, clients and others;

8. Organize and maintain the office filing system;

9. Oversee day-to-day operation of the firm; and

10. Assist in notarial activities and perform other task as may be assigned

JOB QUALIFICATIONS:

• Bachelor's Degree in Legal Management, Political Science, Business Management, or any 4-year course

• Excellent oral and written communication skills and with pleasing personality

• Organized and strong attention to details; must be willing to learn

• Preferably but not required to be knowledgeable in court proceedings and filing

• Must be able to use Google Suite and/or MS Office