Executive Assistant (Open for Fresh Graduates)

Bigtime Empire Corporation

Pasig

On-site

PHP 279,000 - 335,000

Full time

4 days ago

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Benefits offered by this job

Competitive compensation

Performance-based incentives

Career growth opportunities

Job summary

Bigtime Empire Corporation seeks an experienced Executive Assistant to partner with the CEO and leadership team, driving execution and cross‑functional coordination across departments.

The role requires AI fluency, proactive communication, and strong organizational skills to manage priorities and ensure timely follow‑through of initiatives.

Qualifications

Bachelor’s degree in a related field.
Experience in project management, stakeholder management, and executive coordination.
Excellent verbal and written communication skills.
Strong analytical, organizational, and problem-solving abilities.
Proficient in productivity tools including AI-enabled drafting and reporting.

Responsibilities

Act as the primary liaison between the CEO, Executive Team, and stakeholders.
Manage and prioritize the CEO's calendar, meetings, travel, and commitments.
Ensure timely execution of executive directives and initiatives.
Develop dashboards, trackers, and progress reports for leadership visibility.

Education

Bachelor's Degree in Business Administration, Management, Industrial Engineering, Communications, Psychology, or any related field

Tools

Microsoft Office

Google Workspace

AI tools (ChatGPT, Gemini, Copilot)

Job description

Pay: ₱25,000.00 - ₱30,000.00 per month

Job description:
Reports To: Chief Executive Officer (CEO) / Executive Vice President (EVP)
Employment Type: Full-Time
Work Schedule: Monday to Friday | 6:30 AM – 4:00 PM
Work Location: Ortigas Center, Pasig City

Job Summary

We are seeking a highly organized, proactive, and results-driven Executive Assistant to serve as the strategic and operational partner of the CEO and Executive Leadership Team. This role is responsible for driving execution across departments, ensuring accountability on key initiatives, managing executive priorities, and acting as a central point of coordination for high-level business activities.

The ideal candidate is highly resourceful, AI-savvy, fast-paced, and capable of operating effectively under pressure. This position requires strong leadership, exceptional communication skills, and the ability to influence stakeholders across all levels of the organization. The role is expected to manage executive follow-through, coordinate cross-functional initiatives, and ensure that critical business priorities are executed on time. The position serves as the primary execution and coordination partner of the CEO, enabling leadership to focus on strategic decision-making and organizational growth.

Key Responsibilities

Executive Support & Strategic Coordination

Act as the primary liaison between the CEO, Executive Team, and internal/external stakeholders.
Manage and prioritize the CEO's calendar, meetings, travel arrangements, and business commitments.
Ensure timely execution and follow-through of executive directives and strategic initiatives.
Monitor, track, and report the status of key projects, action items, and organizational priorities.

Cross-Functional Leadership

Coordinate with department heads to ensure deadlines, deliverables, and commitments are met.
Facilitate cross-department collaboration to resolve operational bottlenecks and drive organizational alignment.
Conduct regular follow-ups with stakeholders and elevate delays, risks, and issues to Management when necessary.
Lead special projects and strategic initiatives assigned by the CEO.

Meeting & Communication Management

Prepare meeting agendas, executive presentations, reports, and briefing materials.
Attend executive meetings and ensure accurate documentation of discussions, decisions, and action items.
Prepare and distribute meeting minutes and monitor completion of assigned tasks.
Draft executive correspondence, announcements, memoranda, and business communications.

Project & Performance Tracking

Develop and maintain executive dashboards, trackers, and progress reports.
Ensure all open action items have clear owners, deadlines, and next steps.
Monitor project timelines and proactively address risks that may impact business objectives.
Maintain confidentiality of highly sensitive corporate information.

Process Improvement & Technology Utilization

Leverage AI tools to improve productivity, communication, reporting, and decision-making.
Identify opportunities for automation and process optimization across business functions.
Implement systems and controls that improve accountability and operational efficiency.

Qualifications

Bachelor's Degree in Business Administration, Management, Industrial Engineering, Communications, Psychology, or any related field.
Demonstrated experience in project management, stakeholder management, and executive coordination.
Excellent verbal and written communication skills.
Strong analytical, organizational, and problem-solving abilities.
Proficient in Microsoft Office, Google Workspace, and productivity tools.
Must be highly proficient in using AI tools such as ChatGPT, Gemini, Copilot, or similar platforms for drafting, summarizing, and reporting. AI fluency is considered a core requirement for this role.
Experience in a fast-paced, multi-business, or startup environment is an advantage.

Preferred Competencies

Strong leadership and influence without formal authority.
Exceptional follow-through and accountability discipline.
Ability to work effectively under pressure and manage multiple priorities simultaneously.
Proactive, assertive, and comfortable engaging with senior leaders and department heads.
Strong sense of urgency and bias toward action.
Excellent judgment, discretion, and confidentiality.
Highly adaptable, resilient, and solution-oriented.
Outgoing personality with excellent relationship-building skills. Candidates should be comfortable initiating communication, conducting follow-ups, and driving action without constant supervision.
Must be capable of remaining composed under pressure and managing competing priorities effectively.

Key Performance Indicators (KPIs)

Timely completion of executive action items and strategic initiatives.
On-time submission of meeting minutes, reports, and executive summaries.
Accuracy and freshness of trackers and dashboards.
Follow-up turnaround and stakeholder responsiveness.
Effective escalation and issue resolution.
Successful execution of special projects and business priorities.

The role is expected to maintain high accountability, timely follow-through, and strong executive support standards, including same-day follow-ups, timeliness of blockers, and consistent upkeep of trackers and executive action items.

Why Join Us?