Executive Assistant

Aux; Philippines; Remote; PHP 600,000 - 1,200,000; Full time

Benefits offered by this job

Food Allowance

Government Benefits

13th Month pay

Work Equipment

Night Differential if applicable (10%)

20 Leaves (after 6 months)

Holiday pay (200%/130%)

Overtime pay (max 10.25 hrs/day)

Referral bonus (P10,000)

HMO (after 6 months)

Job summary

Aux is seeking an Executive Assistant in the Philippines to provide day-to-day support to a senior executive. The role requires proactive, highly organized candidates who can manage priorities, deadlines, and confidential information with discretion.

You will coordinate schedules, travel, meetings, and communications, while ensuring tasks are tracked, follow-ups completed, and information remains well organized across multiple business areas. English fluency is essential.

Qualifications

• 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting a senior executive.
• Excellent written and verbal English communication skills.
• Highly organized with strong attention to detail.
• Proactive and able to anticipate needs rather than simply wait for instructions.
• Strong judgment and ability to prioritize effectively.
• Comfortable handling confidential and sensitive information.
• Strong follow-through and accountability.
• Able to work independently in a fast-paced environment.
• Comfortable working across multiple priorities and shifting deadlines.
• Tech-savvy and able to learn new systems quickly.

Responsibilities

• Manage and coordinate the executive’s calendar, meetings, and appointments.
• Track action items and ensure important tasks are followed through.
• Assist with travel planning, logistics, and other personal or business-related arrangements.
• Help prioritize competing requests, deadlines, and commitments.
• Prepare for meetings by organizing agendas, materials, and follow-ups.
• Manage email and other communications, flagging priorities and timely responses.
• Coordinate internal and external meetings and communications.
• Conduct research and prepare summaries or information as needed.
• Maintain organized files, documents, and information.
• Support special projects and ad hoc tasks as they arise.
• Anticipate the executive’s needs and proactively identify ways to improve efficiency.

Skills

English communication

Organized

Proactive

Independent

Time management

Tools

Google Workspace

Job description

We’re looking for a highly organized, proactive, and resourceful Executive Assistant to provide day-to-day support to a senior executive. This person will serve as a trusted partner, helping manage priorities, coordinate schedules, stay ahead of deadlines, and keep things moving across multiple areas of the business.

The ideal candidate is someone who is naturally organized, anticipates needs before they arise, communicates clearly, and can operate with a high degree of independence and discretion.

Estimated Salary: The compensation range for this position is currently being finalized. As part of the application process, please share your expected salary based on your experience and qualifications. Your expectations will be considered as part of the overall compensation discussion, along with the scope and requirements of the role.

Key Responsibilities

• Manage and coordinate the executive’s calendar, meetings, and appointments
• Track action items and ensure important tasks are followed through
• Assist with travel planning, logistics, and other personal or business-related arrangements
• Help prioritize competing requests, deadlines, and commitments
• Prepare for meetings by organizing agendas, materials, and follow-ups
• Manage email and other communications, flagging priorities and helping ensure timely responses
• Coordinate internal and external meetings and communications
• Conduct research and prepare summaries or information as needed
• Maintain organized files, documents, and information
• Support special projects and ad hoc tasks as they arise
• Anticipate the executive’s needs and proactively identify ways to improve efficiency

Requirements

• 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting a senior executive
• Excellent written and verbal English communication skills
• Highly organized with strong attention to detail
• Proactive and able to anticipate needs rather than simply wait for instructions
• Strong judgment and ability to prioritize effectively
• Comfortable handling confidential and sensitive information
• Strong follow-through and accountability
• Able to work independently in a fast-paced environment
• Comfortable working across multiple priorities and shifting deadlines
• Strong proficiency with Google Workspace and other productivity tools
• Tech-savvy and comfortable learning new systems quickly

Benefits

• Food Allowance
• Government Benefits
• 13th Month pay
• Work Equipment
• Night Differential if applicable (10% of hourly rate)
• 20 Leaves (after 6 months)
• Holiday pay (200% on Regular holidays; 130% on Special holidays)
• Overtime pay (max of 10.25 hrs/day)
• Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
• HMO (after 6 months)