Executive Assistant

Robinsons Land Corporation; Pasig; On-site; PHP 350,000 - 700,000; Full time

Job summary

Robinsons Land Corporation is seeking an experienced Executive Assistant to provide high-level administrative and organisational support to its executives. The role focuses on managing complex calendars, coordinating meetings, and ensuring smooth day-to-day operations.

You will screen communications, prepare reports and presentations, organize travel, and maintain confidential records while liaising with multiple departments and stakeholders.

Responsibilities

• Manage and maintain the executive's calendar, appointments, and travel arrangements.
• Screen and prioritise emails, phone calls, and correspondence.
• Prepare reports, presentations, meeting materials, and internal communications.
• Coordinate meetings, including scheduling, sending invitations, and preparing minutes.
• Maintain accurate records, files, and confidential documents.
• Handle administrative tasks and provide support for special projects.
• Receive and assist visitors and internal stakeholders professionally.
• Liaise with different departments to ensure timely completion of requests and action items.

Skills

Calendar management

Travel arrangements

Email & communications

Report & presentation prep

Meeting coordination

Records management

Stakeholder liaison

Confidentiality

Job description

About the role

The Executive Assistant provides high-level administrative and organisational support to company executives. This role manages schedules, coordinates meetings, handles communications, prepares reports, and ensures the efficient day-to-day operation of the executive's office.

Key responsibilities

• Manage and maintain the executive's calendar, appointments, and travel arrangements.

• Screen and prioritise emails, phone calls, and correspondence.

• Prepare reports, presentations, meeting materials, and internal communications.

• Coordinate meetings, including scheduling, sending invitations, and preparing minutes.

• Maintain accurate records, files, and confidential documents.

• Handle administrative tasks and provide support for special projects.

• Receive and assist visitors and internal stakeholders professionally.

• Liaise with different departments to ensure timely completion of requests and action items.