Executive Assistant - Hybrid |Taguig

Cobden & Carter International; Taguig; Hybrid; PHP 900,000 - 1,200,000; Full time

Job summary

Cobden & Carter International is seeking a Senior Executive Assistant in Taguig to provide high-level corporate support. You will manage calendars, travel, and communications for executives, draft correspondence, prepare materials, and coordinate meetings across time zones.

The role requires discretion, agility, and strong presentation skills. Hybrid setup with initial onsite requirements during training; multiple shifts available (US and EMEA).

Qualifications

• Bachelor's degree or equivalent experience preferred.
• 3–5 years of executive assistant experience supporting high-level executives (in-country, regional or global).
• Ability to handle confidential information discreetly with diplomacy.
• Strong communication across multiple platforms (email, text, in-person, video).
• Excellent presentation skills; familiarity with InDesign, Mural/Miro or Smartsheet is a plus.
• Tech-savvy with Microsoft Office, Adobe Acrobat/Bluebeam, and conferencing tools.

Responsibilities

• Provide senior-level executive administrative support.
• Schedule calendars and travel across time zones, including bookings and visas if needed.
• Draft executive correspondence, emails, reports, and presentations.
• Prepare materials for meetings and coordinate logistics for internal/external meetings.
• Manage and reconcile expenses and reimbursement requests.
• Assist in planning corporate events and conferences.
• Research, gather data, and prepare executive reports and presentations.
• Organise documents and maintain files for easy retrieval.
• Support special projects to meet executive objectives.
• Collaborate with global EA network and cover colleagues when needed.
• Build relationships with clients and internal teams.
• Adhoc duties such as IT support coordination and signing of documents.
• Safeguard confidential information and maintain strict confidentiality.
• Build positive relationships with stakeholders; adapt to changing priorities.

Skills

Diary management

Travel booking

Executive comms

Confidentiality

Presentation skills

MS Office

Time-zone coordination

Relationship building

Education

Bachelor's degree

Tools

InDesign

Mural

Miro

Smartsheet

Bluebeam

Adobe Acrobat

Webex

Zoom

Job description

Responsibilities

• Provide Senior-Level executive administrative support.

• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required).

• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team.

• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.

• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.

• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions.

• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.

• Organise and maintain documents and files ensuring ease of access and retrieval of information.

• Assisting with various special projects and assignments to support the executive's business objectives.

• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.

• Develop and maintain effective working relationships with clients (externally) and colleagues (internally).

• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.).

• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.

• Build and maintain positive relationships with internal and external stakeholders.

• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism.

Qualifications:

• Bachelor's degree or equivalent experience is strongly preferred.

• At least 3-5 years of executive assistant experience supporting high-level executive (In-Country, Regional, or Global)

• Proven ability to handle confidential information discreetly in a diplomatic manner.

• Unflappable, flexible, and can overcome a learning curve quickly.

• Extremely strong communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.).

• Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet an advantage.

• Tech savvy and familiar with working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, Webex, Zoom, etc.

• Ability to work across multiple time zones.

• Exceptional attention to detail

• Strong diary management skills

• Extensive experience with travel and accommodation booking

Work setup: Hybrid (must be amenable to working fully onsite during the first few months of training)

Shift: We have openings for both US and EMEA shifts.

Location: Taguig

By Applying, you give consent to collect, store, and/or process personal and/or sensitive information for the purpose of recruitment and employment may it be internal to Cobden & Carter International and/or to its clients.