Executive Assistant

Autohub Group; Marikina; On-site; PHP 334,800 - 502,200; Full time

Job summary

A leading automotive company is looking for an Office Administrator in Marikina. This role involves managing communications, scheduling appointments and meetings, and providing secretariat support to the SVP/GM. The ideal candidate must hold a Bachelor’s Degree in Office Administration or a related field and have at least two years of relevant experience. Strong communication, problem-solving, and analytical skills are essential for success in this position. Join us to contribute to an organized and efficient office environment.

Qualifications

• At least two years of relevant experience.

Responsibilities

• Attend to all incoming and outgoing calls for the SVP/GM.
• Monitor emails and inform updates to the immediate head.
• Schedule appointments and meetings for the immediate head.
• Book flights and prepare travel itineraries for the SVP/GM.
• Provide secretariat services to meetings presided by the SVP/GM.
• Support the immediate head in reviewing documents.

Skills

Presentation

Problem Solving Skills

Analytical Skills

Written and Verbal Communication Skills

Attention to Details

Multitasking

Time Management

Excellent Communication Skills

Education

Bachelor’s Degree in Office Administration or related field

Job description

On-site - Marikina 1-3 Yrs Exp Bachelor Full-time

Job Description

Duties and Responsibilities

• Attends to all incoming and outgoing calls directed to the office of the SVP/General Manager in accordance with the AUTOHUB Telephone Guidelines
• Monitors all emails received by immediate head; classifies e-mails received according to urgency and importance and informs / gives updates to immediate head.
• Monitors and /or schedules immediate head’s appointments and meetings
• Books flights and prepares travel itinerary for the SVP/GM as needed and/or as instructed
• Provides secretariat services to meetings presided by the SVP / GM
• Provides technical support to his/her immediate head in the review of documents submitted by the company personnel to the SVP/GM for endorsement and/or approval
• Acts as overall custodian of all records and/or data (hard and digital copies) of the Office of the SVP / GM in compliance with the approved Records Management System of the company.

Qualifications

• Education: Bachelor’s Degree in Office Administration or related field
• Work Experience: At least two (2) years of relevant experience
• Special Training: None required

• Presentation
• Problem Solving Skills
• Analytical Skills
• Written and Verbal Communication Skills
• Attention to Details
• Multitasking
• Time Management
• Written Communication
• Excellent Communication Skills

Working Location

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