Executive Assistant

Baguio Mountainscapes, Inc.; Manila; On-site; PHP 360,000 - 600,000; Full time

Job summary

Baguio Mountainscapes, Inc. is seeking an Executive Assistant to support the General Manager and senior executives.

You will bridge executives and teams, coordinate communications, manage calendars, plan meetings, and help maintain productivity across the organization. The role requires a bachelor’s degree in management or related field, 2–3 years of relevant experience, and strong organizational and communication skills.

Qualifications

• Bachelor's degree in Management or related field.
• 2–3 years of experience in a similar role.
• Relevant training or certifications in administrative or executive support preferred.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, including professional email etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant productivity tools.
• High level of discretion and ability to handle confidential information with integrity.

Responsibilities

• Calendar Management: Schedule, coordinate, and synchronize multiple calendars with time-blocking for productivity.
• Communication Management: Craft professional emails and present ideas confidently in meetings.
• Task & Project Management: Plan and prioritize tasks and projects, ensuring deadlines are met.
• Meeting Preparation: Prepare agendas, distribute materials, and set up spaces for meetings.
• Confidentiality & Discretion: Handle sensitive information securely and adhere to privacy protocols.

Skills

Calendar management

Communication management

Task & project management

Meeting preparation

Confidentiality

Education

Bachelor's degree in Management or related field

Tools

Microsoft Office Suite

Job description

Filinvest Hotel: Grafik Pine House Baguio

In accordance with the policies, procedure and standards of Chroma Hospitality and Grafik Pine HouseBaguio As the Executive Assistant, your role is essential to our organization. You will directly support theGeneral Manager and other senior executives. Your responsibilities go beyond simple administrative tasks.You will bridge the gap between executives and teams, ensuring smooth communication, coordination, andproductivity.

On top of that, you will help the GM manage their time, plan strategic meetings, and address daily challengesthat can impact organizational goals.

• Calendar Management: Efficiently schedule, coordinate, and synchronize multiple calendars to avoid conflicts, with time-blocking for optimal productivity.
• Communication Management: Craft professional emails, express ideas confidently in meetings, and provide or seek constructive feedback.
• Task & Project Management: Plan and prioritize tasks and projects, ensuring deadlines are met while collaborating effectively with team members.
• Meeting Preparation: Prepare agendas, distribute relevant materials, and set up physical or virtual spaces for smooth and productive meetings.
• Confidentiality & Discretion: Handle sensitive information securely, classify data appropriately, and adhere to strict privacy and password protection protocols.

Qualification

• Bachelors degree in Management or a related field.
• 2–3 years of experience in a similar role or with similar responsibilities.
• Relevant training or certifications in administrative or executive support preferred.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, including professional email etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant productivity tools.
• High level of discretion and ability to handle confidential information with integrity.
• Willingness to work in Baguio City.