Executive Assistant

Quest Plus Conference Center Manila; Muntinlupa; On-site; PHP 480,000 - 600,000; Full time

Job summary

Quest Plus Conference Center Manila is seeking an Executive Assistant to the Hotel Manager to provide high-level administrative and operational support, ensuring seamless day‑to‑day functioning of the executive office with utmost professionalism and confidentiality.

The role coordinates communications, manages priorities, prepares reports and presentations, documents minutes, and acts as a liaison between the executive office, departments, and external partners while supporting VIP arrangements

Qualifications

• Bachelor's degree in business/administration or hospitality is required.
• 1–2 years of administrative or office support experience, preferably in a hotel or service-oriented environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant office systems.
• Excellent organizational and time management skills with the ability to handle multiple priorities with precision.
• Strong written and verbal communication skills with a professional and polished demeanor.
• High level of discretion and integrity in handling confidential and sensitive information.
• Detail-oriented, proactive, and able to work independently in a fast-paced, high-standard environment.
• Willingness to work in Muntinlupa City.

Responsibilities

• Curate and manage the Hotel Manager's calendar, appointments, and correspondence with a high level of discretion and efficiency
• Coordinate executive meetings, prepare detailed agendas, and document minutes with accuracy and professionalism
• Prepare polished reports, presentations, and business documents to support strategic decision-making
• Maintain impeccable organization of records and safeguard all confidential information with utmost integrity
• Act as a liaison between the executive office, departments, and external partners to ensure seamless communication
• Support the execution of high-level events, initiatives, and special projects aligned with the hotel's objectives
• Uphold exceptional guest service standards by assisting in VIP arrangements and fostering a culture of excellence across teams

Skills

Calendar management

Executive support

Communication

Discretion

Time management

Event coordination

VIP guest handling

Education

Bachelor's degree in Business Administration, Hospitality Management, or a related field

Tools

Microsoft Office

Job description

Filinvest Hospitality: Quest Plus Conference Center Manila

The Executive Assistant to the Hotel Manager provides high-level administrative and operational support to ensure the seamless day-to-day functioning of the hotel's executive office. This role plays a critical part in coordinating communications, managing priorities, and supporting key business initiatives while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities

• Curate and manage the Hotel Manager's calendar, appointments, and correspondence with a high level of discretion and efficiency


• Coordinate executive meetings, prepare detailed agendas, and document minutes with accuracy and professionalism


• Prepare polished reports, presentations, and business documents to support strategic decision-making


• Maintain impeccable organization of records and safeguard all confidential information with utmost integrity


• Act as a liaison between the executive office, departments, and external partners to ensure seamless communication


• Support the execution of high-level events, initiatives, and special projects aligned with the hotel's objectives


• Uphold exceptional guest service standards by assisting in VIP arrangements and fostering a culture of excellence across teams

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, or a related field


• 1–2 years of administrative or office support experience, preferably in a hotel or service-oriented environment


• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant office systems


• Excellent organizational and time management skills with the ability to handle multiple priorities with precision


• Strong written and verbal communication skills with a professional and polished demeanor


• High level of discretion and integrity in handling confidential and sensitive information


• Detail-oriented, proactive, and able to work independently in a fast-paced, high-standard environment


• Willingness to work in Muntinlupa City