Executive Assistant

Filinvest Group; Muntinlupa; On-site; PHP 334,800 - 558,000; Full time

Job summary

A leading hospitality firm in Muntinlupa is seeking an Executive Assistant to the Hotel Manager. This role provides high-level administrative support and coordinates key communications and initiatives. The ideal candidate has a Bachelor's degree in Business Administration or Hospitality Management, with 1-2 years of relevant experience. Proficiency in Microsoft Office and excellent organizational skills are essential. The position emphasizes discretion and professionalism, supporting a culture of excellence within the hotel.

Qualifications

• 1-2 years of administrative or office support experience, preferably in a hotel or service-oriented environment.
• Detail-oriented and proactive with a high level of integrity.
• Ability to work independently in a high-standard environment.

Responsibilities

• Manage Hotel Manager's calendar and correspondence discreetly.
• Coordinate executive meetings and document minutes accurately.
• Prepare reports and presentations to aid decision-making.
• Maintain organizational records and confidentiality.
• Liaise between the executive office and other departments.
• Support high-level events and special projects.
• Assist in VIP arrangements to uphold guest service standards.

Skills

Microsoft Office proficiency

Organizational skills

Time management

Discretion and integrity

Communication skills

Education

Bachelor's degree in Business Administration or Hospitality Management

Job description

Filinvest Hospitality: Quest Plus Conference Center Manila

The Executive Assistant to the Hotel Manager provides high-level administrative and operational support to ensure the seamless day-to-day functioning of the hotel's executive office. This role plays a critical part in coordinating communications, managing priorities, and supporting key business initiatives while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities

• Curate and manage the Hotel Manager's calendar, appointments, and correspondence with a high level of discretion and efficiency
• Coordinate executive meetings, prepare detailed agendas, and document minutes with accuracy and professionalism
• Prepare polished reports, presentations, and business documents to support strategic decision-making
• Maintain impeccable organization of records and safeguard all confidential information with utmost integrity
• Act as a liaison between the executive office, departments, and external partners to ensure seamless communication
• Support the execution of high-level events, initiatives, and special projects aligned with the hotel's objectives
• Uphold exceptional guest service standards by assisting in VIP arrangements and fostering a culture of excellence across teams

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, or a related field
• 1–2 years of administrative or office support experience, preferably in a hotel or service-oriented environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant office systems
• Excellent organizational and time management skills with the ability to handle multiple priorities with precision
• Strong written and verbal communication skills with a professional and polished demeanor
• High level of discretion and integrity in handling confidential and sensitive information
• Detail-oriented, proactive, and able to work independently in a fast-paced, high-standard environment
• Willingness to work in Muntinlupa City