Executive Assistant

Filinvest Development Corporation; Muntinlupa; On-site; PHP 279,000 - 390,600; Full time

Job summary

A prominent hotel group in Manila is seeking an Executive Assistant to the Hotel Manager. This role provides high-level administrative support, coordinates communications, and manages priorities with professionalism. Ideal candidates hold a Bachelor's degree in Business Administration or Hospitality Management and have 1–2 years experience in a service-oriented environment. Proficiency in Microsoft Office, excellent organizational skills, and a high level of discretion are essential. The position is based in Muntinlupa City.

Qualifications

• 1–2 years of administrative or office support experience, preferably in a hotel.
• Ability to handle multiple priorities with precision.
• High level of discretion in handling confidential information.

Responsibilities

• Manage the Hotel Manager's calendar and correspondence.
• Coordinate executive meetings and prepare agendas.
• Prepare polished reports and presentations.
• Safeguard all confidential information.
• Act as a liaison between departments and external partners.
• Support execution of high-level events and initiatives.
• Assist in VIP arrangements and uphold exceptional guest service.

Skills

Proficiency in Microsoft Office

Excellent organizational skills

Strong communication skills

Attention to detail

Education

Bachelor's degree in Business Administration or Hospitality Management

Job description

Filinvest Hospitality: Quest Plus Conference Center Manila

The Executive Assistant to the Hotel Manager provides high-level administrative and operational support to ensure the seamless day-to-day functioning of the hotel's executive office. This role plays a critical part in coordinating communications, managing priorities, and supporting key business initiatives while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities

• Curate and manage the Hotel Manager's calendar, appointments, and correspondence with a high level of discretion and efficiency
• Coordinate executive meetings, prepare detailed agendas, and document minutes with accuracy and professionalism
• Prepare polished reports, presentations, and business documents to support strategic decision-making
• Maintain impeccable organization of records and safeguard all confidential information with utmost integrity
• Act as a liaison between the executive office, departments, and external partners to ensure seamless communication
• Support the execution of high-level events, initiatives, and special projects aligned with the hotel's objectives
• Uphold exceptional guest service standards by assisting in VIP arrangements and fostering a culture of excellence across teams

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, or a related field
• 1–2 years of administrative or office support experience, preferably in a hotel or service-oriented environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant office systems
• Excellent organizational and time management skills with the ability to handle multiple priorities with precision
• Strong written and verbal communication skills with a professional and polished demeanor
• High level of discretion and integrity in handling confidential and sensitive information
• Detail-oriented, proactive, and able to work independently in a fast-paced, high-standard environment
• Willingness to work in Muntinlupa City