Executive Partner

Doxa; Philippines; Remote; PHP 3,769,000 - 5,653,000; Full time

Benefits offered by this job

Remote-first culture

Flexible work arrangements

Job summary

DOXA is seeking an organized Executive Assistant to the CEO to partner strategically, manage priorities, and coordinate leadership initiatives in a remote-first environment. The role supports executive operations, Board meetings, and key projects while upholding confidentiality with discretion.

You will work across Colombian and international teams, fostering a culture that values happiness, growth, and strong communication. This is a pivotal, high-impact position deserving proactive leadership.

Qualifications

• Bachelor’s degree preferred in business/admin fields.
• 2–5 years supporting senior leadership and coordinating meetings.
• Experience with EOS and board/leadership communications.
• Excellent written/spoken English and discretion with confidential information.

Responsibilities

• Manage CEO calendar, email, and priorities for high-impact work.
• Support social media presence and thought leadership efforts with research and drafting.
• Assist in booking speaking engagements and inquiries management.
• Coordinate board/leadership meetings and prepare materials.
• Lead special projects and EOS administration; ensure timely decisions and action items.
• Plan and execute company events; apply AI tools to improve efficiency.

Skills

English communication

Calendar management

Email management

Project coordination

Meeting facilitation

Content research

Discretion & confidentiality

AI tools proficiency

Education

Bachelor’s degree in Business Administration/Executive Assistance/Communications/PM

Tools

EOS

Job description

Our Company

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role:

We’re seeking a highly organized, proactive, and trustworthy Executive Assistant to the CEO. This role is designed for a high-performing professional who can serve as a strategic partner to the CEO, helping manage priorities, coordinate leadership initiatives, and strengthen company culture.

You’ll play a key role in supporting executive operations, facilitating leadership and Board meetings, driving special projects, coordinating company-wide events, and helping DOXA stay aligned and connected in a remote-first environment.

Location:

Colombia or Philippines – Remote.

Environment:

Colombian and International Teams.

Language:

Advanced English (B2+ - C1).

Timezone:

Monday to Friday – 8:00 AM to 5:00 PM MST.

Contract:

Non-fixed Term Contract.

Requirements:

• Education: Bachelor’s degree in Business Administration, Executive Assistance, Communications, Project Management, or a related field is preferred.
• Experience: 2 – 5 years of experience. Proven experience as an Executive Assistant, Executive Business Partner, Operations Coordinator, or in a similar role supporting senior leadership. Experience coordinating Board or Leadership Team meetings, managing strategic projects, and facilitating company initiatives. Familiarity with EOS (Entrepreneurial Operating System) is required.
• Skills: Excellent written and verbal communication in English, advanced calendar and email management, strong project coordination and organizational skills, experience with AI tools, meeting facilitation, content research, and the ability to manage confidential information with discretion.
• Characteristics: Proactive, highly organized, detail-oriented, trustworthy, adaptable, resourceful, and committed to continuous learning. A strong sense of ownership, excellent judgment, and the ability to anticipate needs are essential.

What Success Looks Like

• Constantly Learning – You are an avid learner and consistent look to help us be better together.
• Trusted Confidant – You are a lockbox for sensitive information and can be trusted without hesitation.
• Anticipation & Ownership– You know what’s needed before it’s asked for and take initiative to make it happen.
• Organizational Glue – You connect the dots between strategy, execution, and culture.
• Flawless Facilitation – EOS sessions run on time, with clarity, alignment, and actionable next steps.
• Innovation in Action– AI isn’t a buzzword — you help us apply it meaningfully across the business.

What We’re Looking For

• ** High Performer**– A track record of excellence.
• Values-Driven Leader– You embody Curiosity First, Ownership Mentality, Relationships Matter, and Excellence Every Day.
• EOS Experience– Strong working knowledge of the Entrepreneurial Operating System, able to confidently facilitate leadership meetings.
• AI-Curious & Capable– Skilled in using AI tools, eager to experiment, and quick to integrate new solutions.
• Board-Savvy Communicator – Excellent oral and written communication skills, with the professionalism and confidence to work directly with our board.
• Organizational Ninja – Able to juggle priorities and keep projects on track without dropping details.
• Discreet & Trustworthy – Absolute commitment to confidentiality.

Why This Role Matters

This role is about amplifying the CEO’s impact, not just supporting it. You’ll be in the middle of everything, from strategic initiatives to cultural experiences — helping us scale smart, stay aligned, and keep our values alive in a remote-first environment.

If you’re ready to operate at the heart of the business, lead high-impact initiatives, and bring both strategy and execution to life, this could be the most rewarding role you’ve ever taken on.

Responsibilities:

Executive & Strategic Support

• Manage and optimize my calendar, email, and priorities so we stay focused on the highest-impact work.
• Support their social media presence and thought leadership efforts through content research, industry listening and early drafting using a customer GPT model.
• Provide outbound support to help book speaking engagements and respond to inquiries through DavidNilssen.com.

Initiatives & Leadership Projects

• Serve as a primary liaison to our board members and shareholders by coordinating meetings, preparing materials, and ensuring timely, high-quality communications.
• Coordinate both in-person and digital corporate planning sessions.
• Drive special projects as needed.
• Act as our EOS Administrator — prepare agendas, summarize decisions and action items, communicate reminders and more.
• Be an avid user of AI tools and explore new applications to improve efficiency, decision-making, and team effectiveness.

Culture & Company Connection

• Plan and execute major company events, including but not necessarily limited to:
  • Annual Kickoff
  • Mid-Year Town Hall
  • Quarterly State of the Company
  • Annual [Digital] Holiday Party
  • Two annual Connection Events
  • Execute on client appreciation initiatives that digitally deliver learning and connection.
  • Manage the monthly CEO newsletter process plus other company communications.