Executive Assistant

Retail; Pampanga; On-site; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Staff discounts

Employee benefits

Career development opportunities

Structured working hours

Job summary

SSL888 Trading Corp in San Fernando, Pampanga, is seeking an experienced Executive Assistant to support our executive leadership and ensure smooth office operations. This full-time role requires coordinating calendars, travel, and communications with discretion.

You will work closely with senior management, prepare meeting materials, manage confidential information, and assist with expenses and reporting. The position offers a dynamic retail environment and opportunities for professional growth.

Qualifications

• 3–5 years of experience as an Executive Assistant or similar
• Excellent organisational and time management skills
• Strong written and verbal English communication; other languages a plus
• Proficient in MS Office and office management systems
• Ability to handle confidential information with discretion
• Attention to detail and accuracy
• Professional demeanor with strong interpersonal skills
• Flexible and adaptable to changing priorities
• Experience in retail or corporate environment preferred
• Proactive approach and independence

Responsibilities

• Manage executive calendars, scheduling meetings, and coordinating travel arrangements
• Prepare agendas, minutes and supporting documentation
• Handle confidential correspondence and communications on behalf of executives
• Coordinate with internal departments and external stakeholders to support executive initiatives
• Maintain filing systems and manage documents, both physical and digital
• Prepare presentations, reports and other business materials as required
• Act as a first point of contact for executives, managing queries and redirecting requests appropriately
• Support event planning and coordinating special projects
• Assist with expense management and invoicing
• Perform general office duties and provide ad hoc support as needed

Skills

Executive support

Time management

Communication

MS Office

Discretion

Attention to detail

Interpersonal skills

Prioritisation

Retail experience

Proactivity

Tools

Microsoft Office Suite

Office management systems

Job description

About the role

We are seeking an experienced and highly organised Executive Assistant to join SSL888 Trading Corp team in San Fernando, Pampanga. This is a full-time position that plays a crucial role in supporting our executive leadership and ensuring the smooth operation of our office. As Executive Assistant, you will be the backbone of our executive team, providing comprehensive administrative support that directly contributes to the efficiency and success of our organisation. You will work closely with senior management, coordinating schedules, managing communications, and handling sensitive business matters with discretion and professionalism.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating travel arrangements
• Preparing and organising meeting agendas, minutes and supporting documentation
• Handling confidential correspondence and communications on behalf of executives
• Coordinating with internal departments and external stakeholders to support executive initiatives
• Maintaining filing systems and managing documents, both physical and digital
• Preparing presentations, reports and other business materials as required
• Acting as a first point of contact for executives, managing queries and redirecting requests appropriately
• Supporting event planning and coordinating special projects
• Assisting with expense management, invoicing and administrative compliance
• Performing general office duties and providing ad hoc support as needed

What we're looking for

• Proven experience of at least 3–5 years working as an Executive Assistant, PA or similar high-level administrative role
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English; proficiency in additional languages is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management systems
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion
• Exceptional attention to detail and accuracy in all administrative tasks
• Professional demeanour with strong interpersonal and relationship-building skills
• Flexibility and adaptability to changing priorities and business needs
• Experience in the retail industry or corporate environment is preferred
• Proactive approach with the ability to anticipate needs and work independently

What we offer

• Competitive salary package commensurate with experience and qualifications
• Opportunities for professional development and career growth within the organisation
• Supportive and collaborative work environment
• Full-time employment with structured working hours
• A role that provides exposure to senior management and strategic business operations
• Staff discounts and additional employee benefits

About us

We are a dynamic and growing retail company committed to delivering excellence in all that we do. Our team is dedicated to providing quality products and services to our customers whilst maintaining a professional and inclusive workplace. We value our employees and foster a culture of respect, collaboration and continuous improvement. With operations across multiple locations, we are expanding our reach and looking for talented individuals to join us on our journey of growth and success.