Executive Assistant

EY GLOBAL DELIVERY SERVICES (GDS) PHILIPPINES; Taguig; On-site; PHP 480,000 - 720,000; Full time

Job summary

EY Global Delivery Services (GDS) Philippines seeks an Executive Assistant to provide remote support to senior executives in Canada, Oceania or Germany. You will manage calendars, emails, travel logistics, expense reimbursements, client relationships and document preparation with EY templates, while collaborating with a virtual and local EA team.

The role requires strong English communication, MS Office proficiency, and the ability to handle multiple executives.

Qualifications

• Bachelor's/College Degree required.
• Minimum 2 years in Executive Assistance/Secretary/Admin Assistant preferred.
• Experience with Advanced Excel, Visio, SharePoint, Tableau, Azure and Power BI is a plus.
• Proficient in MS Office and Google Workspace.
• Willing to work in McKinley Hill, Taguig.

Responsibilities

• Calendar/Meeting Management - coordinate diaries and schedules with stakeholders for the executive.

Skills

Advanced Excel

Multitasking

Communication skills

Calendaring

Email management

Education

Bachelor's/College Degree

Tools

Excel

Visio

SharePoint

Tableau

Azure

Power BI

MS Office

Google Workspace

Web-based tools

Job description

The opportunity

As an Executive Assistant, you will provide remote support to senior executives in Canada, Oceania or Germany. You will deliver exceptional customer service supporting offshore executives in the calendar and meeting management; email management; booking travel, and accommodation, and supporting other travel logistics; event management; completing expense reimbursements; client relationship management; documentation preparation, and other administrative tasks as needed. You will work in a fast-paced environment with a supportive and dynamic virtual and local executive assistant team.

Willing to work the day/mid/night shift

Your key responsibilities

• Calendar/Meeting Management - Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive

• Email Management - Screen, respond to and/or action emails as necessary

• Travel Management - Arrange the flight and hotel accommodations of the executive, and other logistical requirements (VISA, transfers, etc.)

• Expense Management - Track and submit expenses for reimbursement or payment requisition and adhering to monthly deadlines

• Events Management - Assist in setting up the logistics (venue, catering, electronic equipment) of the event and coordination of invites and monitoring RSVPs

• Timesheet Management - Track, enter and submit the worked hours of the executive and adhering to weekly deadlines

• Telephone Management - Relay accurate and detailed messages, and action or transfer calls to the executive as required

• Client Relationship Management - Build relationships with clients and their EAs, update and maintain client lists using EY's database, and track information and report on clients and/or markets

• Customized Communications - Prepare or amend simple correspondences or documents using EY templates while adhering to the Firm's branding, collate and/or print documents for meetings, and transcribe short recordings of meetings

• Service Line-specific Tasks - Assist the executive on key Service Line objectives, processes, client deliverables and setting up IT tools

You must have:

• Candidate must possess at least a Bachelor's/College Degree, any field (open to candidates with Vocational Degree or equivalent)
• Minimum of 2 years working experience specializing in Executive Assistance/Secretary/Admin Assistant or equivalent is preferred but not required
• Experience working with Advanced Excel, Visio, SharePoint, Tableau, Azure and Power BI will be an added advantage
• Proficient in MS Office and Google Workspace
• Possesses working knowledge of a variety of web-based tools
• Above average English communication skills, both written and spoken
• Ability to handle multiple executives, priorities, and deadlines
• Willing to work in McKinley Hill, Taguig

What we offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across six locations - Argentina, China, India, the Philippines, Poland and the UK - and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We'll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

• Continuous learning: You'll develop the mindset and skills to navigate whatever comes next
• Success, as defined by you: We'll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We'll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You'll be embraced for who you are and empowered to use your voice to help others find theirs.

About EY

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers to the complex issues facing our world today.

The exceptional EY experience. It's yours to build.