Executive Assistant

NEWBIG FOUR J CONSTRUCTION INC.; Las Piñas; On-site; PHP 350,000 - 550,000; Full time

Job summary

NEWBIG FOUR J CONSTRUCTION INC. in Las Pinas City, Metro Manila is seeking an experienced Executive Assistant for a full-time role.

You will provide comprehensive administrative and secretarial support to senior management, ensuring smooth operations of the executive office. Responsibilities include managing calendars, preparing documents, coordinating meetings, and handling confidential information with discretion.

Qualifications

• Minimum 2–3 years of proven experience as an Executive Assistant or in a similar senior administrative role.
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively.
• Strong written and verbal communication skills in English and Filipino

Responsibilities

• Manage executive calendars, scheduling meetings, appointments and travel arrangements
• Prepare and maintain executive correspondence, reports, presentations and documents
• Serve as the primary point of contact for internal and external stakeholders requiring executive access
• Coordinate meetings and prepare meeting agendas, minutes and follow-up action items
• Maintain confidentiality and handle sensitive information with discretion
• Provide administrative support for board meetings, conferences and special events
• Assist with financial administration, expense reports and budget tracking
• Coordinate with various departments to facilitate seamless communication and workflow
• Perform research and compile data to support executive decision-making

Skills

Organization

Time management

Communication

Discretion

Tools

Microsoft Office Suite

Calendar tools

Job description

About the role

We are seeking an experienced Executive Assistant to join NEWBIG FOUR J CONSTRUCTION INC. This is a full-time position based in Las Pinas City, Metro Manila. As Executive Assistant, you will provide comprehensive administrative and secretarial support to senior management, ensuring the smooth and efficient operation of our executive office. This role is essential to the success of our leadership team and plays a vital part in maintaining our organisation's operational excellence.

Key responsibilities

• Manage executive calendars, scheduling meetings, appointments and travel arrangements
• Prepare and maintain executive correspondence, reports, presentations and documents
• Serve as the primary point of contact for internal and external stakeholders requiring executive access
• Coordinate meetings and prepare meeting agendas, minutes and follow-up action items
• Maintain confidentiality and handle sensitive information with discretion
• Manage office supplies, equipment and facilities to ensure optimal working conditions
• Provide administrative support for board meetings, conferences and special events
• Assist with financial administration, expense reports and budget tracking
• Coordinate with various departments to facilitate seamless communication and workflow
• Perform research and compile data to support executive decision-making

What we're looking for

• Minimum 2-3 years of proven experience as an Executive Assistant or in a similar senior administrative role
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English and Filipino
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Advanced knowledge of office management systems and administrative procedures
• Ability to maintain strict confidentiality and handle sensitive information professionally
• Exceptional interpersonal skills and the ability to work effectively with diverse stakeholders
• Proactive problem-solving approach with strong attention to detail
• Knowledge of the construction industry or corporate environment is advantageous
• Professional demeanour with a commitment to delivering high-quality work

What we offer

At NEWBIG FOUR J CONSTRUCTION INC., we are committed to creating a supportive and rewarding workplace for our employees. We offer competitive remuneration packages commensurate with experience and qualifications. Our benefits include opportunities for professional development and career advancement, a collaborative work environment that values teamwork and innovation, and access to company-sponsored training programmes to enhance your skills. We prioritise work-life balance and foster a culture of respect and inclusion where every team member is valued. We are an equal opportunity employer and welcome applications from all qualified candidates.

About us

NEWBIG FOUR J CONSTRUCTION INC. is a leading construction company committed to delivering high-quality projects and exceptional service to our clients. With a strong reputation in the construction industry, we pride ourselves on our professionalism, innovation and attention to detail. Our team is dedicated to building excellence and maintaining the highest standards in all our endeavours. We are driven by our values of integrity, quality and customer satisfaction, and we strive to create a workplace where talented individuals can thrive and contribute to our continued success.