Executive Assisant

Clevr OPC; Quezon City; On-site; PHP 700,000 - 1,000,000; Full time

Job summary

CLEVR is seeking an experienced Executive Assistant to provide comprehensive support to senior executives in a fashion retail context. This on-site role in Quezon City requires meticulous calendar management, travel logistics, and strong communication skills.

The ideal candidate has at least 10 years of experience supporting executive-level management and a bachelor’s degree. You will coordinate meetings, process documents for approvals, and liaise with multiple departments while maintaining

Qualifications

• Bachelor’s degree is required.
• Excellent command of English, both written and spoken.
• Proficiency with Microsoft Office applications.

Responsibilities

• Provide comprehensive executive support and administrative assistance.
• Manage and coordinate executive calendars, meetings, and travel arrangements.
• Prepare travel itineraries, visas, accommodations, and logistics for business trips.
• Handle documentation, approvals, and record-keeping for executives.
• Serve as liaison between executives and other departments or subsidiaries.
• Monitor office supplies and coordinate with travel agencies as needed.
• Communicate via telephone, email, and other channels; perform ad hoc tasks.
• Work hours align with executive schedules; some field travel may be required.

Education

Bachelor's degree

Tools

Microsoft Office

Job description

CLEVR is a game-changer in the Philippine executive search industry. Our services include EXEC+TECH SEARCHES and C-LEVEL SUCCESSION. We are looking for sustainable talents that make quality leaders. Get in touch and explore possible opportunities with our career consultants—let's make progressive changes together! One of our clients in the fashion enterpriseindustry is looking for:

Executive Assistant

Role Overview

Provide comprehensive assistance to Executives by performing a wide range of administrative and support duties.

• Manage and maintain executive appointment schedules, including planning, organizing, and coordinating meetings, conferences, teleconferences, and travel arrangements.
• Organize and facilitate meetings and assemblies by overseeing reservations and related logistics.
• Provide daily support to executives, addressing their immediate needs.
• Maintain organized records of documents signed by executives.
• Prepare detailed travel itineraries, secure visas and travel documents, arrange hotel accommodations, and coordinate transportation for executive business trips, including seat reservations, check-ins, and special requirements.
• Oversee the renewal and acquisition of necessary documentation and identification for executives.
• Coordinate travel agency billings and related administrative tasks.
• Serve as a liaison between executives and other department heads, managers, and subsidiaries as needed.
• Review, organize, and process documents requiring executive approval.
• Monitor and manage inventory levels of office supplies and equipment.
• Oversee and coordinate international travel for the company.
• Prepare and process payments, reimbursements, cash advances, and liquidations for the executive office.
• Manage all incoming and outgoing communications (telephone, text, email, etc.).
• Perform other tasks and activities as assigned by executives.
• Work hours are aligned with the executive’s schedule.
• Occasional field work or travel may be required.

QUALIFICATIONS:

• A bachelor’s degree is required.
• Minimum of 10 years of relevant experience supporting executive-level management in office administration.
• Familiarity with corporate terminology and business processes.
• Proven ability to provide effective administrative and personal support to executives.
• Exceptional record-keeping and document management skills.
• Proficiency in Microsoft Office applications, social media platforms, and internet research.
• Strong planning, organizing, and prioritization skills.
• Strong communication, interpersonal, and organizational skills.
• Oral and written proficiency in English required.
• Strong analytical skills and keen attention to detail.
• Must be reachable 24/7 for urgent needs.
• Knowledge of key personalities in business or fashion retail is an advantage.

Additional Information: On-site and day shift in Quezon City