Executive Administrative Manager (Mandaue, Onsite)

Career haven ph; Mandaue; On-site; PHP 900,000 - 1,350,000; Full time

Job summary

Career haven ph is seeking an Executive Administrative Manager to act as the operational backbone of the Executive Office. You will support the Managing Director and President, coordinating with senior leaders, managing priorities, and turning decisions into action.

You will optimize calendars, travel, and executive communications while maintaining discretion and high organization across departments, using tools like MS 365, Asana, Notion, and Trello.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Management, or related field.
• 5–8 years of progressive administrative experience, incl. at least 3 years supporting C-suite or senior executives.
• Experience supporting multiple executives/principals is a strong advantage.
• Advanced proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, and PowerPoint.
• Hands-on experience with Asana, Notion, Trello, or similar productivity/project management tools.
• Familiarity with ERP systems; NetSuite experience is an advantage.
• Excellent written and verbal communication skills, with the ability to draft executive-level correspondence independently.
• Proactive and highly organized; results-oriented and dependable; trustworthy and discreet.

Responsibilities

• Manage and optimize executive calendars, meetings, and priorities.
• Coordinate domestic and international travel, itineraries, accommodations, and logistics.
• Prepare agendas, pre-read materials, reports, and executive documents.
• Track action items and ensure departments follow through on executive directives.
• Serve as the key liaison between the Executive Office and internal teams.
• Draft professional and confidential executive correspondence.
• Manage weekly reviews, monthly planning cycles, deadlines, and follow-ups.
• Maximize Microsoft 365, Teams, Outlook, Asana, Notion, Trello, and similar tools.
• Guide and coordinate the Administrative Associate when applicable.
• Handle sensitive executive and business information with discretion and integrity.

Skills

Executive support

Calendar management

Travel coordination

Communication

Organization

Microsoft 365

C-suite support

Cross-functional collaboration

Education

Bachelor's degree

Tools

Asana

Notion

Trello

ERP systems (NetSuite)

Job description

About the role

The Executive Administrative Manager serves as the operational backbone of the Executive Office, providing high-level support to the Managing Director and President. You will work closely with senior leadership, coordinate across departments, manage priorities, and help turn executive decisions into action.

Key responsibilities

• Manage and optimize executive calendars, meetings, and priorities

• Coordinate domestic and international travel, itineraries, accommodations, and logistics

• Prepare agendas, pre-read materials, reports, and executive documents

• Track action items and ensure departments follow through on executive directives

• Serve as the key liaison between the Executive Office and internal teams

• Draft professional and confidential executive correspondence

• Manage weekly reviews, monthly planning cycles, deadlines, and follow-ups

• Maximize Microsoft 365, Teams, Outlook, Asana, Notion, Trello, and similar tools

• Guide and coordinate the Administrative Associate when applicable

• Handle sensitive executive and business information with discretion and integrity

About you

• Bachelor's degree in Business Administration, Communications, Management, or related field

• 5-8 years of progressive administrative experience, including at least 3 years supporting C-suite or senior executives

• Experience supporting multiple executives/principals is a strong advantage

• Advanced proficiency in Microsoft 365 - Outlook, Teams, Word, Excel, and PowerPoint

• Hands-on experience with Asana, Notion, Trello, or similar productivity/project management tools

• Familiarity with ERP systems; NetSuite experience is an advantage

• Excellent written and verbal communication skills, with the ability to draft executive-level correspondence independently

• Proactive and highly organized

• Results-oriented and dependable

• Trustworthy and discreet