Executive Administrative Assistant I

Ipophil; Metro Manila; On-site; PHP 208,000 - 249,000; Full time

Job summary

IPOPHL in Manila is seeking a dedicated Administrative Assistant to provide comprehensive executive support to the FMAS Office. The role involves calendar management, meetings coordination, records handling, and preparation of official documents for the Assistant Director.

You will assist in procurement coordination, budget monitoring, liquidation, and ensure compliance with COA, DBM, and IPOPHL regulations while maintaining confidentiality and professional discretion.

Qualifications

• Education: two-year college or Grade 12/Senior HS. (as of prior to 2018 / 2016 start)
• Eligibility: CS Sub Professional / 1st level eligibility
• Experience: None required

Responsibilities

• Provides comprehensive administrative and secretarial support to the Assistant Director and manages daily activities.
• Maintains calendar, schedule meetings, coordinates logistics, and supports documentation.
• Prepares reports, correspondence, and presentations for executive offices with attention to confidentiality.
• Manages records, filing, and digital archiving with compliant handling of sensitive information.
• Coordinates with internal units and external stakeholders to ensure smooth information flow and timely execution.

Skills

Professionalism

Discretion

Organization

Stakeholder coordination

Adaptability

Education

Two-year college

Tools

Word

Excel

PowerPoint

Job description

IPOPHL in Manila is seeking a dedicated Administrative Assistant to provide comprehensive executive support to the FMAS Office. The role involves calendar management, meetings coordination, records handling, and preparation of official documents for the Assistant Director.

You will assist in procurement coordination, budget monitoring, liquidation, and ensure compliance with COA, DBM, and IPOPHL regulations while maintaining confidentiality and professional discretion.