Administrative Assistant — Office Ops & Reporting

Pims Marketing; Makati; On-site; PHP 279,000 - 391,000; Full time

Job summary

Pims Marketing in Makati is seeking a diligent Administrative Assistant to support daily office operations. You will monitor and update manpower deployment, manage emails, prepare training logistics, coordinate with the warehouse, and file essential documents to keep everything compliant and on track.

This role requires attention to detail, strong organizational skills, and the ability to assist in meetings and trainings, including room reservations, equipment setup, and report preparation for

Responsibilities

• Monitoring and updating of Manpower Deployment (monthly)
• Checking and replying to all emails
• Collating, checking, encoding and submission of all the expense reports
• Request & mailings of the administrative forms
• Receiving of phone calls
• Monitoring, photocopying and submission of cash advances to Finance
• Monitoring of reimbursement and liquidation
• Filing of liquidation reports.
• Filing of required documents such as copies of training attendance sheets, signed JR and Contracts, CME files, acknowledgement receipts, etc.
• Preparing for training and meetings (training room, sound system, LCD, meals, attendance sheet etc.)
• Coordinate with warehouse manager
• Submitting the Summary of the Leaves (sick leave and vacation leave).
• Reservation of room for training and meeting.
• Fleet monitoring and encoding
• Assist in meetings and conferences outside office
• Prepares other related reports that will be required by immediate superior or company
• Maintains stable performance works effectively with colleagues
• Follows company guidelines and policies
• Conducts regular audit and validation of reports submitted by the business unit to admin assistant with proper documentation.

Job description

Pims Marketing in Makati is seeking a diligent Administrative Assistant to support daily office operations. You will monitor and update manpower deployment, manage emails, prepare training logistics, coordinate with the warehouse, and file essential documents to keep everything compliant and on track.

This role requires attention to detail, strong organizational skills, and the ability to assist in meetings and trainings, including room reservations, equipment setup, and report preparation for