Executive Assistant to the President

Pagasa Philippines Finance Corporation; Quezon City; On-site; PHP 558,000 - 893,000; Full time

Job summary

Pagasa Philippines Finance Corporation is seeking an Executive Assistant to provide high‑level administrative and operational support to the President/Foreign Executive and the Management Committee (MANCOM). The role coordinates executive schedules, meetings, communications, and confidential documentation to ensure organizational alignment.

You will handle calendar management, travel arrangements, executive correspondence, and briefing materials while safeguarding sensitive information with the

Qualifications

• Bachelor's degree in Business Administration, Management, Communication, or a related field.
• At least 3-5 years of experience as an Executive Assistant or in senior‑level administrative support.
• Experience supporting senior executives, expatriates, or Management Committees.
• Excellent organizational, communication, and time-management skills.
• Strong proficiency with Microsoft Office and presentation tools.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong interpersonal and stakeholder management skills.
• High level of professionalism, discretion, confidentiality, and integrity.
• Ability to work effectively with senior leadership and handle sensitive information.

Responsibilities

• Provide comprehensive administrative support to the President/Foreign Executive, including calendar management, meeting coordination, and travel arrangements
• Prepare executive correspondence, presentations, reports, business proposals, and briefing materials
• Screen and prioritize emails, calls, meeting requests, and other executive communications
• Handle confidential and sensitive information with a high level of discretion and professionalism
• Organize and coordinate Management Committee (MANCOM) meetings, including scheduling, agendas, meeting logistics, and documentation
• Prepare and distribute meeting materials, reports, and other required documents
• Record accurate meeting minutes and monitor action items and follow-ups
• Ensure timely communication and coordination of management decisions and directives with concerned departments
• Maintain organized records of executive communications, reports, meeting documentation, and other confidential materials
• Serve as a liaison between the President/Foreign Executive, MANCOM members, internal departments, and external stakeholders

Skills

Executive support

Calendar management

Stakeholder management

Communication

Time management

Presentation skills

Discretion and confidentiality

Education

Bachelor's degree in Business Administration/Management/Communication

Tools

MS Office

Presentation tools

Job description

About the role

Pagasa Philippines Finance Corporation (PPFC) is looking for a highly organized, discreet, and proactive Executive Assistant to provide high-level administrative and operational support to the President/Foreign Executive and the Management Committee (MANCOM). The role will serve as a key coordination point for executive schedules, management meetings, communications, reports, confidential documentation, and follow-through on management directives. The successful candidate will work closely with senior leadership and internal departments to ensure smooth coordination and effective organizational alignment.

Key responsibilities

• Provide comprehensive administrative support to the President/Foreign Executive, including calendar management, meeting coordination, and travel arrangements
• Prepare executive correspondence, presentations, reports, business proposals, and briefing materials
• Screen and prioritize emails, calls, meeting requests, and other executive communications
• Handle confidential and sensitive information with a high level of discretion and professionalism
• Organize and coordinate Management Committee (MANCOM) meetings, including scheduling, agendas, meeting logistics, and documentation
• Prepare and distribute meeting materials, reports, and other required documents
• Record accurate meeting minutes and monitor action items and follow-ups
• Ensure timely communication and coordination of management decisions and directives with concerned departments
• Maintain organized records of executive communications, reports, meeting documentation, and other confidential materials
• Serve as a liaison between the President/Foreign Executive, MANCOM members, internal departments, and external stakeholders

About you

• Bachelor's degree in Business Administration, Management, Communication, or a related field
• At least 3-5 years of experience as an Executive Assistant or in senior-level administrative support
• Experience supporting senior executives, expatriates, or Management Committees
• Excellent organizational, communication, and time-management skills
• Strong proficiency in Microsoft Office and presentation tools
• Excellent attention to detail and ability to manage multiple priorities
• Strong interpersonal and stakeholder management skills
• High level of professionalism, discretion, confidentiality, and integrity
• Ability to work effectively with senior leadership and handle sensitive information appropriately

About us

Pagasa Philippines Finance Corporation (PPFC) is seeking an Executive Assistant to support the President/Foreign Executive and Management Committee.