Executive Admin Specialist - CEO Support & Operations

Spectra360; Cebu City; On-site; PHP 670,000 - 1,228,000; Full time

Benefits offered by this job

Signing bonus

HMO and Life Insurance on Day 1

Free coffee every day

Anniversary Bonuses

Friendly, non-toxic work environment

Job summary

Spectra360 in Cebu City is seeking an Executive Administrative Specialist to provide centralized support to the CEO and the US-based operations.

The role covers calendar management, travel planning, documentation, and coordination across SharePoint, Microsoft 365, and Monday.com, with daily tasks and recognition programs. You will operate with autonomy and discretion in a fast-paced environment.

Qualifications

• 4+ years in administrative or executive assistant roles
• Experience supporting a US-based CEO with overlapping hours
• Excellent written and verbal English
• Proficiency with Microsoft 365 and SharePoint

Responsibilities

• Support CEO with a variety of business and personal tasks
• Manage CEO calendar, travel, and meetings across time zones
• Coordinate SharePoint folders, docs, and permissions
• Prepare summaries and research as requested
• Maintain task tracking in Monday.com and update owners
• Assist with recognition programs and logistics

Skills

Executive support

Calendar management

Travel coordination

Microsoft 365

SharePoint

AI tools

Tools

Monday.com

Microsoft Teams

Job description

Spectra360 in Cebu City is seeking an Executive Administrative Specialist to provide centralized support to the CEO and the US-based operations.

The role covers calendar management, travel planning, documentation, and coordination across SharePoint, Microsoft 365, and Monday.com, with daily tasks and recognition programs. You will operate with autonomy and discretion in a fast-paced environment.