Executive Admin & Office Operations Lead (Mandaluyong)

Wimax Philippines Inc.; Mandaluyong; On-site; PHP 300,000 - 420,000; Full time

Job summary

Wimax Philippines Inc. in Mandaluyong City, Metro Manila, is seeking an experienced Administrative Officer to support day-to-day office operations and coordinate across departments.

You will help manage schedules, maintain records, handle correspondence, and assist with meeting coordination and facilities oversight. The role requires strong attention to detail, excellent English communication, and the ability to collaborate with colleagues at all levels while maintaining confidentiality and

Qualifications

• Proven experience as Administrative Officer or similar role.
• Proficiency in MS Office (Excel, Word, Outlook).
• Strong organisational and time management skills with the ability to prioritise tasks.
• Excellent written and verbal English communication.

Responsibilities

• Managing office schedules and calendar coordination for senior staff.
• Preparing and maintaining administrative records and documentation.
• Handling correspondence, emails, letters and packages.
• Supporting meeting organisation, agendas, minutes and documentation.
• Coordinating office supplies and inventory.
• Processing expense reports and invoices for approval.
• Providing reception duties and visitor guidance.
• Liaising with service providers for facilities maintenance.
• Supporting HR onboarding and record keeping.
• Assisting with project coordination and administrative tasks.

Skills

MS Office proficiency

Organizational skills

English communication

Confidentiality

Attention to detail

Professionalism

Reliability

Office management systems

Adaptability

Time management

Tools

Microsoft Office

Job description

Wimax Philippines Inc. in Mandaluyong City, Metro Manila, is seeking an experienced Administrative Officer to support day-to-day office operations and coordinate across departments.

You will help manage schedules, maintain records, handle correspondence, and assist with meeting coordination and facilities oversight. The role requires strong attention to detail, excellent English communication, and the ability to collaborate with colleagues at all levels while maintaining confidentiality and