Executive Secretary & Office Operations Lead

GainStrong; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

GainStrong is seeking a Receptionist/Executive Secretary in Makati to support daily office operations and act as a liaison between staff, visitors, and building management.

The role includes handling admin requests, coordinating interviews with HR, managing supplies, and ensuring smooth office and facility processes. Ideal candidates have a related degree and proven front-desk experience.

Qualifications

• Graduate in Business Administration, Office Management, or related field.
• Proven experience as Receptionist/Executive Secretary.

Responsibilities

• Handle requests and requirements between the company and building admin.
• Process applications and follow up (gate pass, work permit, access card).
• Greet and guide visitors to the appropriate person.
• Coordinate with HR for applicant interviews.
• Manage pantry, office supplies, janitorial and other office needs.
• Coordinate with housekeeper to keep public areas clean and tidy.
• Update bulletin boards.
• Create and prepare payment requests for official emails and requested accounts.
• Ensure completeness of official forms in the office.
• Handle vehicle requests, driver trips and vehicle maintenance reports.
• Assist fire extinguisher annual refilling and monitoring.
• Assist admin concerns and related issues.
• Perform other related tasks as required.

Skills

Receptionist/Executive support

Education

Bachelor's degree in Business Administration or related field

Job description

GainStrong is seeking a Receptionist/Executive Secretary in Makati to support daily office operations and act as a liaison between staff, visitors, and building management.

The role includes handling admin requests, coordinating interviews with HR, managing supplies, and ensuring smooth office and facility processes. Ideal candidates have a related degree and proven front-desk experience.