Executive Admin & Data Support Specialist

Cloudstaff Philippines Inc.; Angeles; Remote; PHP 279,000 - 424,000; Full time

Benefits offered by this job

Employee Share Units

Dream Points

Health and life insurance on 16th day

Career advancement opportunities

Flexible leave credits

In-house psychiatrist

International career growth

Lifeworks Mental Health EAP

CS Social Clubs

Quarterly perks boxes for WFH staff

Mid-Year Parties with prizes

Referral incentives

Company-provided PC/Laptop and fiber

Job summary

Cloudstaff Philippines Inc. is seeking an organised Administrative Coordinator to support the Office Manager and senior leaders. You will manage project documentation, filing, trackers, and communications, ensuring data integrity and confidentiality across the team.

You'll assist with operational workloads, prepare reports, and help with special projects while maintaining professional standards and efficient processes. A customer-focused mindset and experience in similar environments are valued.

Qualifications

• Experience with Dropbox or similar cloud-based document management systems.
• Experience in property, strata, construction, professional services, or project-based environments.
• Experience supporting senior leaders and executives.
• Exposure to CRM systems, project tracking software, or database management.

Responsibilities

• Publish, upload, scan, and accurately label project photos and documentation.
• Maintain digital filing systems and ensure records are organized and up to date.
• Update and maintain project trackers, databases, and reporting tools.
• Prepare and distribute bulk email communications to strata managers and stakeholders as required.
• Match completed quotations with corresponding project photos and documentation for processing.
• Maintain and organize Dropbox folders and project records.
• Duplicate and prepare documentation for pricing and quotation purposes, including document snipping and formatting.
• Conduct data mining, data collection, and information verification activities.
• Provide administrative support to the Office Manager to assist with operational workloads.
• Support the CEO, Business Manager, Business Development Advisor, and Directors with administrative tasks and special projects as required.
• Ensure data integrity, confidentiality, and compliance with company processes.

Skills

Dropbox

Document management

CRM systems

Executive support

Tools

Project tracking software

Database management

Job description

Cloudstaff Philippines Inc. is seeking an organised Administrative Coordinator to support the Office Manager and senior leaders. You will manage project documentation, filing, trackers, and communications, ensuring data integrity and confidentiality across the team.

You'll assist with operational workloads, prepare reports, and help with special projects while maintaining professional standards and efficient processes. A customer-focused mindset and experience in similar environments are valued.