Compliance Admin & Records Specialist

Cloudstaff Philippines Inc.; Mabalacat; On-site; PHP 201,000 - 312,000; Full time

Benefits offered by this job

Health insurance

Annual leave

Career growth

Company PC

Fiber internet

Coffee Fridays

Job summary

Cloudstaff Philippines Inc. is seeking a Compliance Administration Assistant to support accurate, compliant documentation and record-keeping. You will verify information, maintain digital filing, and prepare materials for audits, working closely with internal teams to ensure data integrity.

Ideal candidates bring admin, compliance or QA experience, strong attention to detail, and proficiency in Word and Excel. This role is based in Pampanga, with a morning schedule and a office-based setup.

Qualifications

• Experience in an administrative, compliance, or quality assurance role.
• Exceptional attention to detail and a commitment to accuracy is essential.
• Proficient in the Microsoft suite, particularly Word and Excel, for managing spreadsheets and formatting documents.
• A methodical and systematic approach to filing, data management, and quality checking.
• Ability to manage multiple tasks and work well under pressure to meet deadlines.
• Effective time management skills.
• Excellent written and oral communication skills for liaising with internal teams and external partners.
• A high degree of discretion and the ability to handle confidential information appropriately.
• Ability to work collaboratively within a team and follow procedural instructions precisely.

Responsibilities

• Verify and check school marketing materials for compliance and accuracy.
• Liaise with schools via email to follow up on marketing material submissions and required corrections.
• Maintain and organise digital filing systems for all trainer and school documentation, including qualifications and professional learning records.
• Manage and meticulously update spreadsheets and registers for tracking trainer qualifications and currency, equipment checklists, equipment photos, and Program Overview documentation.
• Prepare student evidence for internal and external audits and validation activities, including downloading student work, organising files, redacting personal information, and preparing validation reports using templates.
• Conduct annual checks for teacher and trainer registration and currency.
• Collaborate with administrative teams to identify and rectify data errors in organisational systems.
• Format various documents to ensure consistency and adherence to company style guides.
• Execute various administrative tasks as required.

Skills

Administrative experience

Compliance experience

Quality assurance

Attention to detail

Microsoft Word

Microsoft Excel

Data management

Time management

Communication skills

Discretion

Tools

Microsoft Word

Microsoft Excel

Job description

Cloudstaff Philippines Inc. is seeking a Compliance Administration Assistant to support accurate, compliant documentation and record-keeping. You will verify information, maintain digital filing, and prepare materials for audits, working closely with internal teams to ensure data integrity.

Ideal candidates bring admin, compliance or QA experience, strong attention to detail, and proficiency in Word and Excel. This role is based in Pampanga, with a morning schedule and a office-based setup.