Event Coordinator: Planning, Proposals & Execution

Dragon Ai Media Inc.; Makati; On-site; PHP 290,000 - 424,000; Full time

Job summary

Dragon Ai Media Inc. is seeking an organized Event Assistant to support planning, proposals, coordination, and execution of company events and activations. The role involves creating decks, coordinating with teams and suppliers, and providing hands-on support from planning through event completion.

The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks in a fast-paced environment, with on-site availability and the willingness to travel to venues as needed.

Qualifications

• Fresh graduates from a relevant Bachelor's degree in Hospitality Management, Tourism Management, Marketing, or Communications.
• At least 1 year of experience in event coordination, operations, or related roles.
• Experience creating event proposals, pitch decks or client presentations is an advantage.
• Strong organizational, coordination, and project management skills.
• Excellent communication and interpersonal skills.
• Strong presentation skills and confidence presenting ideas to clients.
• Experience coordinating with suppliers, venues, manpower and partners is an advantage.
• Proficient in PowerPoint, Canva, Google Slides or similar tools.
• Ability to work under pressure in a fast-paced, deadline-driven environment.
• Willing to work on-site and travel to different venues as needed.

Responsibilities

• Assist in planning, preparation, coordination, and execution of company events and activations.
• Develop event concepts, themes, activities, timelines, and event plans based on requirements.
• Coordinate with internal teams to monitor deliverables and timelines.
• Conduct site visits to assess venue requirements and logistics.
• Create and develop event proposal decks and client-facing materials.
• Prepare proposals with budgets, layouts, and manpower details.
• Gather inputs from creative, operations, and logistics teams for decks.
• Present proposals and execution plans to clients and stakeholders.
• Revise materials based on client feedback and internal direction.
• Ensure decks and materials are professional and aligned with objectives.
• Support event ingress/egress, setup, deployment, and turnover of equipment.
• Coordinate with suppliers, contractors, venues, and partners for logistics.
• Assist in sourcing manpower, talents, and other resources as needed.
• Monitor event requirements, equipment, and stocks before and during events.
• Maintain organized records of deliverables, deadlines, and requirements.
• Perform additional event-related and administrative tasks as assigned.

Skills

Event coordination

Proactive

Organization

Presentation skills

Communication

Can work under pressure

Independent work

Team collaboration

PowerPoint

Canva / Google Slides

Education

Bachelor's degree in Hospitality Management / Tourism Management / Marketing / Communication

Tools

PowerPoint

Canva

Google Slides

Job description

Dragon Ai Media Inc. is seeking an organized Event Assistant to support planning, proposals, coordination, and execution of company events and activations. The role involves creating decks, coordinating with teams and suppliers, and providing hands-on support from planning through event completion.

The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks in a fast-paced environment, with on-site availability and the willingness to travel to venues as needed.