Events & Logistic Support Coordinator

Philippine Dragon Media Network (菲龙网 Fei Long Wang)

Makati

On-site

PHP 279,000 - 390,600

Full time

14 days+

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Job summary

A leading media company in Metro Manila is seeking an Events & Logistic Support Coordinator. This full-time position involves assisting with event setups, managing logistics, and coordinating with suppliers. The ideal candidate will have at least 2 years of experience in event coordination and a relevant degree. Strong organizational and communication skills are essential. Join a dynamic team to contribute to exciting events!

Qualifications

Minimum 2 years of experience in event coordination or a related field.
Established relationships with event suppliers and vendors.
Understanding of event production elements.

Responsibilities

Assist in the setup and teardown of events.
Coordinate deliveries and logistics tracking.
Document event processes and manage event material inventory.

Skills

Event Coordination

Communication

Problem-Solving

Organization

Education

Bachelor's Degree in Hospitality Management

Tools

Event Management Software

Job description

Join to apply for the Events & Logistic Support Coordinator role at Philippine Dragon Media Network (菲龙网 Fei Long Wang)

Responsibilities

Assist in the setup, ingress, and teardown, egress, staging, and on‑site equipment of events.
Coordinate deliveries, inventory movement, and logistics tracking.
Ensure event assets and equipment are properly secured, labeled, and transported.
Support venue preparation, supplier coordination, and loading/unloading of materials.
Support project managers and event leads in administrative and physical event execution.
Attend meetings or venue oculars when needed and provide post‑meeting summaries.
Document event processes (e.g., setup photos, checklists, logistic reports).
Assist in sourcing suppliers for event needs (e.g., printing, fabrication, logistics, rentals, etc.).
Follow up with suppliers on production and delivery timelines and report to event lead.
Assist in booking logistics‑related services such as van rentals, transport, manpower, etc.
Maintain a basic tracker of vendor contact details, rates, and reliability.
Help source, recruit, and coordinate outsourced manpower such as volunteers, event PAs, and on‑ground crew.
Assist in briefing, assigning tasks, and monitoring performance of support staff during event days.
Maintain a roster of reliable freelancers and volunteers for future use.
Ensure warehouse or storage areas are organized and up to date.
Help manage event material inventory and flag low stocks to the team.
Support general office/event errands as needed.
Support in procurement for event needs.
Perform other related tasks or assignments as required by management and project needs.

Qualifications

Education: Bachelor's Degree in Hospitality Management, Tourism, Marketing, Communication, or a related field.
Proven Experience: Minimum 2 years of experience in event coordination or a related field.
Supplier Network: Established relationships with a variety of event suppliers and vendors.
Production Knowledge: Understanding of event production elements, including lighting, sound, and staging.
PR Skills: Ability to generate positive media coverage and manage public relations for events.
Communication & Coordination: Excellent communication and organizational skills, with the ability to multitask and prioritize effectively.
Problem‑Solving Skills: Ability to think critically and resolve issues calmly and efficiently.
Independent & Resourceful: A self‑starter who can take initiative and complete tasks with minimal supervision.

Bonus Skills