Equipment and Facility Management Assistant (EFM Assistant)

HG-III Construction and Development Corporation; Makati; On-site; PHP 335,000 - 670,000; Full time

Job summary

HG-III Construction and Development Corporation seeks a Facilities and Equipment Administrator to maintain inventory, plan preventive maintenance, and oversee facilities operations in Metro Manila. You will coordinate with vendors, ensure safety and regulatory compliance, and support procurement and budgeting activities to optimize costs.

The role requires 1–2 years in facilities or equipment management with strong organizational, communication, and negotiation skills.

Qualifications

• Bachelor’s degree in related field is preferred.
• 1–2 years in facilities or equipment management is required.
• Familiar with maintenance practices and facility operations.
• Strong organizational and multitasking abilities.
• Excellent problem-solving and decision-making skills.
• Knowledge of maintenance software and inventory tools.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Effective communication and negotiation capabilities.

Responsibilities

• Equipment management: maintain inventory and PM schedules.
• Facilities management: inspect, clean, secure spaces; manage contracts.
• Compliance and safety: uphold safety standards and risk checks.
• Procurement and budgeting: assist in sourcing and budget monitoring.
• Documentation and reporting: log maintenance and generate updates.

Skills

Organizational skills

Multitasking

Problem solving

Decision making

Communication skills

Negotiation skills

MS Office

Inventory management tools

Education

Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field

Tools

Maintenance software

Job description

Duties and Responsibilities:

Equipment Management:

• Maintain an up-to-date inventory of all equipment, tools, and machinery.

• Develop and oversee preventive maintenance schedules for equipment to minimize downtime.

• Coordinate with vendors and service providers for equipment repairs, servicing, and replacement.

• Track equipment usage and allocate resources based on operational needs.

• Maintain detailed records of equipment warranties, service histories, and certifications.

Facilities Management:

• Conduct regular inspections of facilities to identify maintenance and repair needs.

• Ensure cleanliness, safety, and functionality of all workspaces and common areas.

• Manage facility-related contracts, such as janitorial, security, and waste management services.

• Assist in facility improvements, renovations, and space planning to enhance operational efficiency.

Compliance and Safety:

• Ensure all equipment and facilities comply with safety and regulatory standards.

• Collaborate with the safety team to implement and enforce workplace safety protocols.

• Conduct regular safety checks and risk assessments for equipment and facilities.

• Address any compliance issues or hazards promptly and effectively.

Procurement and Budgeting:

• Assist in the procurement of equipment, tools, and facility supplies, ensuring cost-effectiveness and quality.

• Monitor budgets related to equipment and facility maintenance, repairs, and upgrades.

• Obtain quotes and negotiate contracts with vendors and suppliers.

Documentation and Reporting:

• Maintain accurate records of all maintenance activities, inspections, and repairs.

• Generate reports on the status of equipment and facilities, including usage, maintenance schedules, and expenses.

• Provide regular updates to management on ongoing projects and anticipated needs.

Job Qualifications:

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field preferred.

• 1-2 years of experience in facilities or equipment management, or a similar role.

• Familiarity with maintenance practices and facility operations.

• Strong organizational and multitasking skills.

• Excellent problem-solving and decision-making abilities.

• Knowledge of maintenance software and inventory management tools.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Effective communication and negotiation skills.