FACILITY ASSISTANT MANAGER

Spml Infra; Supa; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Spml Infra is seeking an Assistant Manager Facilities to oversee maintenance and operations across site locations, ensuring uninterrupted operations, safety compliance, asset protection, and optimal workplace functionality. The role is field‑intensive and covers maintenance, utilities, security, housekeeping, transport, and vendor supervision.

Key duties include managing preventive and breakdown maintenance of buildings and utilities, monitoring uptime, coordinating emergency repairs, ensuring

Qualifications

• Degree in engineering or related field with facilities management knowledge.
• Experience in field-based, operations-driven environments preferred (EPC / Industrial / Manufacturing).
• 5–10 years of facilities management experience.

Responsibilities

• Oversee preventive and breakdown maintenance of buildings, civil structures and utilities.
• Ensure electrical systems, DG sets, HVAC, plumbing, fire systems and water supply function properly.
• Monitor infrastructure uptime and coordinate emergency repairs.
• Ensure safety compliance and periodic safety inspections.
• Supervise security operations and access control.
• Manage housekeeping standards and hygiene across the workplace.
• Oversee utilities and transport management.
• Maintain asset register and space planning; supervise vendors.
• Vendor management and cost-control; document and report activities.
• Prepare MIS reports on uptime, safety incidents and facility performance.

Skills

Facilities management

Vendor management

Safety compliance

Asset management

Project coordination

Crisis response

Education

Bachelor's Degree / Diploma in Engineering (Electrical / Mechanical / Civil)

Job description

Position: Assistant Manager Facilities

Department: Administration / Facilities

Location: Site / Field-Based (Operations Driven)

Role Purpose

To manage and maintain physical workplace infrastructure across site locations, ensuring uninterrupted operations, safety compliance, asset protection, and optimal workplace functionality. The role is field-intensive and focused on maintenance, utilities, security, housekeeping, transport, and vendor supervision.

Key Responsibilities

Infrastructure & Maintenance Management

• Oversee preventive and breakdown maintenance of buildings, civil structures, and utilities.
• Ensure smooth functioning of electrical systems, DG sets, HVAC, plumbing, fire systems, and water supply.
• Monitor infrastructure uptime and minimize operational disruptions.
• Coordinate emergency repairs and breakdown resolutions.

Safety & Compliance Management

• Ensure adherence to statutory safety norms and facility compliance standards.
• Conduct periodic safety inspections and risk assessments.
• Monitor fire safety systems and emergency preparedness.
• Maintain compliance records related to building safety and utilities.

Security Management

• Supervise security operations including access control and surveillance systems.
• Coordinate with security agencies to ensure 24/7 site protection.
• Investigate incidents related to safety or asset security.

Housekeeping & Workplace Hygiene

• Ensure high standards of cleanliness and hygiene across the workplace.
• Supervise housekeeping staff and vendors.
• Implement cleanliness audits and corrective measures.

Utilities & Transport Management

• Manage electricity, water, fuel, and other essential utilities.
• Monitor utility consumption and implement cost optimization measures.
• Oversee transport operations for employees and site logistics.

Asset & Space Management

• Maintain asset register and monitor asset lifecycle.
• Ensure proper tagging, tracking, and disposal of assets.
• Plan and manage space allocation and workplace layout optimization.

Vendor Management

• Identify, onboard, and supervise facility-related vendors.
• Monitor vendor performance through SLAs and KPIs.
• Validate invoices and ensure cost control.

Budget & Cost Control

• Prepare facility budgets and monitor expenditures.
• Identify cost‑saving initiatives without compromising quality and safety.

Reporting & Documentation

• Maintain records of maintenance schedules, inspections, and breakdown logs.
• Prepare MIS reports on uptime, safety incidents, and facility performance.
• Ensure documentation for audits and internal reviews.

Key Performance Indicators (KPIs)

• Infrastructure uptime percentage
• Breakdown response and resolution time
• Safety compliance score
• Zero major safety incidents
• Workplace cleanliness standards
• Vendor SLA adherence
• Cost control within approved budget

Required Qualifications

• Bachelors Degree / Diploma in Engineering (Electrical / Mechanical / Civil) preferred
• 510 years of experience in facilities management (for Assistant/Deputy Manager level)
• Experience in field-based, operations-driven environments (EPC / Industrial / Manufacturing preferred)

Key Skills & Competencies

• Strong technical understanding of utilities & infrastructure systems
• Knowledge of safety regulations and statutory compliance
• Vendor and contract management skills
• Crisis and breakdown handling capability
• Asset management & documentation skills
• Strong coordination and supervision ability
• Problem-solving and decision-making skills

Work Environment

• Field-based role with regular site inspections
• May require extended hours during emergencies or breakdowns
• Coordination with multiple internal departments and external vendors