ENCODER

First Estan Trading Corporation; Manila; On-site; PHP 167,000 - 290,000; Full time

Job summary

First Estan Trading Corporation is seeking a Finance Encoder to accurately encode financial data into company records, spreadsheets, and accounting systems. The role supports the finance team by maintaining transaction records, organizing documents, and ensuring data quality.

The candidate will input data into Excel and Google Sheets, using accounting software as needed, while maintaining well-structured electronic files for easy retrieval and audit readiness.

Qualifications

• Encode financial transactions, invoices, receipts, and purchase documents.
• Input data accurately into Excel, Google Sheets, or accounting software.
• Ensure encoded information is complete and properly classified.
• Maintain organised electronic files and document naming.
• Check documents for missing information and inconsistencies before encoding.
• Assist in month-end and year-end closing activities.

Responsibilities

• Encode financial transactions, invoices, receipts, purchase documents, payment records, and other accounting-related information.
• Input data accurately into Excel, Google Sheets, accounting software, or other company systems.
• Ensure that all encoded information is complete, accurate, and properly classified.
• Update financial records regularly and maintain organised electronic files.
• Check documents for missing information, incorrect entries, duplicates, and inconsistencies before encoding.
• Maintain proper naming and filing of digital and physical documents.
• Assist Finance Specialists, Accountants, and Finance Supervisors with routine data-related tasks.
• Prepare basic Excel or Google Sheets reports and monitoring schedules.
• Assist in consolidating financial information from different sources.
• Provide administrative support during month-end and year-end closing activities.
• Perform other finance-related duties as assigned.

Skills

Data entry

Excel

Google Sheets

Attention to detail

Document management

Financial reporting basics

Education

Tools

Excel

Google Sheets

Accounting software

Job description

The Finance Encoder is responsible for the accurate, timely, and organised encoding of financial and accounting-related data into the company's records, spreadsheets, and accounting systems.

The position supports the Finance Department by maintaining accurate transaction records, organising financial documents, assisting in data reconciliation, and ensuring that encoded information is complete and properly documente

Data Encoding and Documentation

• Encode financial transactions, invoices, receipts, purchase documents, payment records, and other accounting-related information.
• Input data accurately into Excel, Google Sheets, accounting software, or other company systems.
• Ensure that all encoded information is complete, accurate, and properly classified.
• Update financial records regularly and maintain organised electronic files.
• Check documents for missing information, incorrect entries, duplicates, and inconsistencies before encoding.
• Maintain proper naming and filing of digital and physical documents.

Administrative and Finance Support

• Assist Finance Specialists, Accountants, and Finance Supervisors with routine data-related tasks.
• Prepare basic Excel or Google Sheets reports and monitoring schedules.
• Assist in consolidating financial information from different sources.
• Provide administrative support during month-end and year-end closing activities.
• Perform other finance-related duties that may be assigned by the Finance Manager or immediate supervisor.