Ecommerce Operations Specialist

Dynamics ATS; Philippines; Remote; PHP 400,000 - 640,000; Full time

Job summary

DOXA is seeking a technically capable Ecommerce Operations Specialist in the Philippines (Remote). You will manage Shopify catalogs, apps, and integrations across multiple brands, ensure timely orders and deliveries, and support franchise operations with accurate reporting.

You’ll build KPI reports, analyze trends, and apply AI tools to drive efficiency, accuracy, and cost control while maintaining strong communication with vendors and internal teams.

Qualifications

• Bachelor's degree in Marketing or business-related field.
• Minimum 2 years in e-commerce operations with Shopify experience.
• Experience managing orders, POs, deliveries and customer issues.
• Ability to build or rebuild Shopify stores to support growth.

Responsibilities

• Manage Shopify catalog, apps and integrations across brands.
• Handle orders, purchase orders and deliveries, resolve issues promptly.
• Prepare weekly KPI reports and explain performance trends.
• Use AI and automation tools for reporting and process improvement.

Skills

KPI reporting

Order management

Analytical skills

Communication skills

AI for business tasks

Education

Bachelor's degree in Marketing or business

Tools

Shopify

AI tooling

Job description

Full Time Ecommerce Operations Specialist

Our Company
At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.
What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role:
We're seeking a technically capable, organized E-Commerce Operations Specialist. This role is designed for someone with hands-on Shopify capability, strong order-management and analytical skills, and practical use of AI and automation tools who follows through consistently.
You'll play a key role in supporting and improving a growing multi-brand Shopify store serving a franchise network, managing day-to-day operations across shared products, vendors, apps, integrations, orders, deliveries, reporting, and promotions.

Location: Must be in The Philippines – Remote.
Environment: Philippines and International Teams.
Language: Advanced English (B2+ - C1).
Timezone: Monday to Friday – 8:00 AM – 5:00 PM EST
Contract: Full Time

Requirements:

• Education: Bachelor's degree in Marketing or any business-related course.
• Experience: Minimum of 2 years of experience in e-commerce operations; hands-on Shopify experience, including apps, integrations, and multi-brand operations with shared products and vendors; demonstrated ability to manage orders, purchase orders, deliveries, and customer issue resolution accurately and on time; experience building or rebuilding Shopify stores to support rapid growth is a plus.
• Skills: Strong spreadsheet and KPI-reporting capability, including the ability to explain trends and identify concerns or opportunities; strong order-management and analytical skills; practical experience using AI for business tasks, with disciplined validation of outputs and protection of company information; strong written and verbal communication skills.
• Characteristics: Independent follow-through and sound judgment within approved limits, escalating commercial decisions appropriately; able to manage multiple priorities in a fast-paced, growth-oriented environment; committed to operational excellence, franchisee support, and continuous improvement; able to provide reliable support during business hours while independently managing an effective schedule.

Responsibilities:

• Manage the Shopify catalog, apps, and integrations across multiple brands with shared products and vendors, coordinating approved product and platform updates while keeping information accurate.
• Manage customer orders, purchase orders, and deliveries so the correct items arrive on time and in working order, resolving issues promptly and keeping customers informed.
• Prepare weekly KPI reports, explain performance trends, and flag concerns and opportunities.
• Use approved AI and automation tools for reporting, analysis, communication, and process improvement, validating accuracy and protecting company information.
• Set up approved discounts and coupons, coordinate with the digital graphics team on products, promotions, and advertising campaigns, and support Accounts Payable with reports, documentation, and vendor- and order-related questions.