E-commerce Operations & Admin VA — Data, Automation & Growth

VA Masters; Tacloban; On-site; PHP 279,000 - 502,000; Full time

Job summary

VA Masters seeks a proactive Operations & Admin Virtual Assistant to help run and grow a fast-moving beauty and cosmetics e-commerce business on Amazon and Walmart. You will oversee automated systems, monitor performance, and surface data to drive key decisions.

The ideal candidate is comfortable with AI tools, works independently, and has a sharp eye for catching issues in data and systems. Strong English communication is essential for success.

Qualifications

• Proven e-commerce operations experience, especially on Amazon and/or Walmart.
• Comfort and proficiency using AI tools to streamline daily tasks.
• Strong ability to spot discrepancies, bugs, and inconsistencies in data and systems.
• Experience coordinating with suppliers and vendors.
• Excellent written and spoken English communication skills.
• Reliable, detail-oriented, and able to work independently.
• Strong organizational skills with ability to manage multiple tasks and ongoing reporting.

Responsibilities

• Oversee and maintain existing semi-automated systems, ensuring smooth day-to-day operations.
• Identify, flag, and follow up on data mismatches, bugs, and errors across platforms.
• Produce clear, accurate daily reports on store operations and performance.
• Communicate with suppliers and vendors, following up to keep orders and timelines on track.
• Monitor competitors, pricing trends, product listings, and relevant industry forums.
• Gather and organize data and insights to support owner decision-making.
• Handle general administrative tasks and customer follow-up.
• Manage product certification paperwork (organic, vegan, EWG).
• Maintain accurate records and listings across Amazon and Walmart marketplaces.

Skills

E-commerce ops

AI tools

Data accuracy

Supplier coordination

English communication

Independence

Reporting & analytics

Tools

Zapier

Make

n8n

Job description

VA Masters seeks a proactive Operations & Admin Virtual Assistant to help run and grow a fast-moving beauty and cosmetics e-commerce business on Amazon and Walmart. You will oversee automated systems, monitor performance, and surface data to drive key decisions.

The ideal candidate is comfortable with AI tools, works independently, and has a sharp eye for catching issues in data and systems. Strong English communication is essential for success.