Dynamic Office Administrator & Facilities Coordinator

Guesty; Makati; On-site; PHP 290,000 - 469,000; Full time

Benefits offered by this job

HMO with Life Insurance

Dental Plan

Wellness Programs

Performance Bonuses

Referral Program

Professional Development

Paid Leaves

Team Events

Free snacks

Job summary

Guesty in Manila is seeking a proactive Office Administrator to keep daily operations running smoothly across our Manila offices. You will support employees, manage office systems, and serve as the primary contact for building management and vendors, helping create an organized, welcoming workplace.

You'll coordinate procurement, travel arrangements, onboarding/offboarding, and facility issues, while partnering with internal teams to ensure compliance and efficiency in a fast-growing hospitality

Qualifications

• 1–3 years of experience in office administration or facilities management.
• Experience with expense tracking, procurement systems, or administrative platforms is a plus.
• Familiarity with Philippine compliance processes (permits, health permits) is advantageous.
• Strong organizational, documentation, and interpersonal skills.
• Comfortable coordinating with vendors, building management, and internal teams.

Responsibilities

• Budget & Expenses: Review and consolidate prior year expenses by vendor; monitor and record office costs.
• Procurement & Inventory: Process purchase requests; coordinate procurement of office supplies and pantry items.
• Facilities: Serve as main contact between Guesty and building management; coordinate maintenance issues.
• Onboarding & Offboarding: Prepare welcome kits and access cards; guide new hires on day one.
• Travel & Events: Assist with travel bookings and logistics for visitors and management.
• Compliance & Safety: Coordinate permits and certifications; support health-related requirements.
• Vendor Relations: Maintain regular communication with vendors and seek cost-saving opportunities.

Skills

Office administration

Facilities management

Vendor coordination

Communication skills

Tools

Procurement system

Administrative platforms

Job description

Guesty in Manila is seeking a proactive Office Administrator to keep daily operations running smoothly across our Manila offices. You will support employees, manage office systems, and serve as the primary contact for building management and vendors, helping create an organized, welcoming workplace.

You'll coordinate procurement, travel arrangements, onboarding/offboarding, and facility issues, while partnering with internal teams to ensure compliance and efficiency in a fast-growing hospitality