Senior Facilities Coordinator

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI); Pateros; On-site; PHP 335,000 - 513,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Taguig, Philippines, seeks a facilities operations specialist to coordinate day-to-day activities and manage vendor relationships on-site. You will handle housekeeping, preventive maintenance tracking, safety compliance, and site logistics for a corporate client.

The role requires at least 2 years in a corporate facilities or admin setting, proficiency with SAP and Corrigo, and on-site availability. This is a full-time, on-site position based in Taguig.

Qualifications

• Minimum 2 years of experience in a corporate environment, preferably in facilities, service management, or administrative support.

Responsibilities

• Coordinate day-to-day facility operations and address customer requests via Corrigo/helpdesk.
• Supervise housekeeping, cafeteria, and cleanliness standards.
• Monitor preventive and corrective maintenance of client-owned equipment via vendors.
• Ensure all relevant statutory maintenance and inspections are completed and documented.
• Support ad hoc repairs, minor office moves, and general upkeep.
• Maintain tracking of fixed assets related to facilities (where applicable).
• Coordinate site logistics (e.g., car bookings, building access registration/cancellation for motorcycles).
• Coordinate with vendors for facility-related services, including office leasing, transportation, cleaning, security, landscaping, office supply, utilities, etc.
• Raise Work Orders (WO#) and support APAC regional invoice submissions.
• Liaise with internal teams for PO and invoice approval alignment.
• Monitor monthly and quarterly expenses; validate internal cost chargebacks by department.
• Escalate recurring vendor/service issues to the Site Lead or Manager.
• Maintain and track records of all vendors and services involving payments or cost allocations.
• Consolidate data for monthly reports, spending summaries, and service performance.
• Ensure up-to-date logs for purchase orders, goods received, and report tracking.
• Support ad hoc reporting needs from internal teams.
• Coordinate with building management on safety-related matters, including fire safety systems, emergency equipment inspections, and statutory compliance requirements.
• Support the EHS team in organizing fire drills, first aid training, and other health & safety activities.
• Assist in tracking and reporting safety incidents; follow up on corrective actions with relevant parties.
• Facilitate site access and documentation for audits or inspections by authorities or service vendors.
• Ensure day-to-day facility operations comply with applicable safety policies and building regulations through proactive coordination.
• Perform other duties as assigned by the Site Lead or Supervisor to support daily operations and ensure smooth service delivery.

Skills

Facilities management

Vendor coordination

Administrative support

MS Office

Email communication

Vietnamese language

Basic English

Tools

SAP

Corrigo

MS Office

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facility Operations & Maintenance.

Coordinate day-to-day facility operations and address customer requests via Corrigo/helpdesk.

Supervise housekeeping, cafeteria, and cleanliness standards.

Monitor preventive and corrective maintenance of client-owned equipment via vendors.

Ensure all relevant statutory maintenance and inspections are completed and documented.

Support ad hoc repairs, minor office moves, and general upkeep.

Maintain tracking of fixed assets related to facilities (where applicable).

Coordinate site logistics (e.g., car bookings, building access registration/cancellation for motorcycles).

3. Vendor, System & Stakeholder Coordination

Coordinate with vendors for facility-related services, including office leasing, transportation, cleaning, security, landscaping, office supply, utilities, etc.

• SAP:
  • Raise shopping carts for both routine and ad hoc services (e.g., quarterly leasing, courier services, car rental services, parking, water, utilities, etc.).
  • Process non-PO payments: verify requests, prepare PRF, follow approval workflows, and track invoice status.
  • Complete invoice confirmation steps on SAP and follow up to ensure timely vendor payment.
• JLL Corrigo:
  • Raise Work Orders (WO#) and support APAC regional invoice submissions.
  • Liaise with internal teams (Finance, Procurement, and Requesters) for PO and invoice approval alignment.

Monitor monthly and quarterly expenses; validate internal cost chargebacks by department.

Escalate recurring vendor/service issues to the Site Lead or Manager.

Reporting:

Maintain and track records of all vendors and services involving payments or cost allocations.

Consolidate data for monthly reports, spending summaries, and service performance.

Ensure up-to-date logs for purchase orders, goods received, and report tracking.

Support ad hoc reporting needs from internal teams.

Facility Safety & EHS Coordination

Coordinate with building management on safety-related matters, including fire safety systems, emergency equipment inspections, and statutory compliance requirements.

Support the EHS team in organizing fire drills, first aid training, and other health & safety activities.

Assist in tracking and reporting safety incidents; follow up on corrective actions with relevant parties.

Facilitate site access and documentation for audits or inspections by authorities or service vendors.

Ensure day-to-day facility operations comply with applicable safety policies and building regulations through proactive coordination.

Other Responsibilities.

Perform other duties as assigned by the Site Lead or Supervisor to support daily operations and ensure smooth service delivery.

Qualifications & Requirements

• Minimum 2 years of experience in a corporate environment, preferably in facilities, service management, or administrative support.
• Familiar with SAP, Corrigo, and payment processes (PRF/PO/invoice confirmation).
• Proficient in MS Office, email communication, and basic document coordination.
• Good communication skills in Vietnamese and basic English (written & spoken).
• Detail-oriented, responsive, and able to multitask in a dynamic work setting.
• A full-time onsite presence at the client office is required.

Key Competencies

• Strong problem-solving skills; able to handle on-site issues calmly and effectively.
• Proactive mindset with strong organization and coordination abilities.
• Quick thinker with good situational awareness and adaptability.
• Able to manage multiple priorities and respond flexibly to operational needs.
• Clear communicator with a professional and service-oriented approach.

Location:

On-site - Taguig, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.