DOCUMENTATION STAFF, SUPPORT STAFF & MORALE STAFF (URGENT)

NYK-FILSHIP MANAGEMENT INC; Manila; On-site; PHP 288,000 - 384,000; Full time

Job summary

NYK-FILSHIP MANAGEMENT INC is seeking Documentation Staff, Support Staff, and Morale and Welfare Staff in Manila. Four full-time positions available, with immediate start and Intramuros assignment.

The roles involve supporting operations, managing crew documents, and assisting morale/welfare activities to enhance employee wellbeing. Candidates should have a relevant bachelor's degree; fresh graduates are welcome.

Qualifications

• Bachelor's/College degree in a related field as listed in the job post.
• Morale and Welfare position prefers a BS Psychology background.
• No work experience required; fresh graduates are encouraged to apply.

Responsibilities

• Assist and coordinate meals for meetings and events.
• Prepare billings for canteen operations and manage purchases.
• Coordinate transportation for official trips and logistics.
• Encode and maintain asset records and supplier sourcing for CAPEX.
• Prepare and monitor purchase orders, payments, and utilities.
• Maintain records and files for the department and liquidate cash advances.
• Support crew document handling and marine crew logistics.
• Assist in morale and welfare activities for crew.

Skills

Organizational skills

Coordination

Documentation

Communication skills

Education

Bachelor's degree in Transportation Management

Bachelor's degree in Human Resources Management

Bachelor's degree in Business Administration

Tools

MS Office

Job description

JOB OVERVIEW:

• Position: Documentation Staff, Support Staff, Morale and Welfare Staff (4 full time positions available )

• Willing to be assigned in Intramuros, Manila

• Can start immediately

JOB DESCRIPTION:

SUPPORT OPERATIONS:

• Assists and coordinates with various departments in the preparation of meals for meetings or company events;

• Prepares billings related to canteen operations;

• Coordinates and schedules transportation services for official trips and other logistics supports;

• Assists the Assistant General Manager, Asset Management Division, in tagging and accurate encoding of all office furniture and equipment in the Asset Management database;

• Assists the Assistant General Manager, Asset Management Division, in sourcing suppliers for repairs and the procurement of items under CAPEX;

• Prepares and monitors purchase orders and requests for payments for Asset Management including utilities (e.g. Meralco, Maynilad), insurance, and monthly birthday token;

• Acts as custodian for department-related files and assists in keeping all records organized;

• Ensures timely liquidation of all cash advances, including those for monthly birthday tokens; and,

• Performs other duties as may be assigned by the General Manager of the Support Center.
  

MANNING OPERATIONS:

• Receives original documents of endorsed confirmed candidates;

• Counterchecks the authenticity, validity, and completeness of required documents per vessel, type, flag, and rank using the Required Documents for Officers / Rating Forms;

• Encodes and scans duly checked documents of crew in the MPIP and Shipmate correctly and accurately and updates the monitoring sheet of earmarked crew daily;

• Prepares copies of records of newly embarked crew for filing in the Seaman's Personal File (SPF);

• Prepares and endorses the crew documents with duly accomplished hand-carried checklist to the Chief Documentation Officer for verification prior submission to the Fleet Manager; and,

• Performs other functions as assigned by Immediate Supervisor.
  

MARINE CREW DEVELOPMENT OPERATIONS:

• Maintain, organize, and archive seafarer assessment files, competency evaluations, and promotion recommendations generated by Assessment Officers;

• Systematically organize and transfer finalized assessment results and skill-gap profiles to the Career Development Unit for Individual Development Plan (IDP) creation;

• Consolidate data from technical assessments, behavioral/leadership evaluations, performance appraisals, and other database or resources into unified datasets;

• Develop and maintain operational dashboards (e.g., Power BI, Tableau, Excel, IBM SPSS) to visualize assessment throughput, promotion readiness rates, and fleet competency trends;

• Perform quantitative and qualitative analysis on assessment results to identify recurring skill gaps across officer and rating ranks, supporting targeted training recommendations;

• Analyze assessment timelines and promotion-ready candidate pipelines to assist leadership in rotation planning and crew deployment decisions; and,

• Prepare periodic data-driven reports as needed.

CREW MORALE & WELFARE OPERATIONS:

• Assists the Manager, Crew Morale and Welfare Department in ensuring that morale-boosting materials (e.g., VCDs, magazines, newspapers, etc.) are sent onboard;

• Assists the Manager, Crew Morale and Welfare Department in the inspection of delivered products;

• Collates properly filled out onboard crew evaluation of supplied products;

• Assists the Manager, Crew Morale and Welfare Department in sending packages to and from the crew;

• Updates the crew retirement passbook;

• Assists the Manager, Crew Morale and Welfare Department in the enrollment of crew to unions;

• Assists the crew in the availment of their union benefits; and,

• Assists the Manager, Crew Morale and Welfare Department in creating and sending greeting cards/congratulatory messages for the crew onboard.

JOB QUALIFICATIONS:

• Candidate must possess at least Bachelor's/College Degree in Transportation Management, Logistics, Human Resources Management, Business Studies/Administration/Management or other related courses

• A degree in BS Psychology is preferred for the Morale and Welfare Staff position

• Must have good organizational and coordination skills

• No work experience required. Fresh graduates are encouraged to apply