Crewing Specialist

Insular Oil Corporation; Pasig; On-site; PHP 446,400 - 669,600; Full time

Job summary

A maritime recruitment firm in Metro Manila seeks a crew management specialist with at least 2 years of experience in crewing operations. The role involves developing crew schedules, managing recruitment, and ensuring compliance with maritime regulations. The ideal candidate should have a Bachelor's degree in Maritime Studies or HR Management and strong organizational and documentation skills. This is a full-time on-site position in Pasig.

Qualifications

• Minimum of 2 years’ experience in crewing operations.
• Strong knowledge of MLC 2006, STCW, ISM Code, and MARINA regulations.

Responsibilities

• Develop and maintain crew rotation schedules.
• Ensure compliance with crew changes according to policies.
• Conduct initial screenings and shortlisting of candidates.

Skills

Crew planning

Knowledge of maritime regulations

Organizational skills

Documentation skills

MS Office proficiency

Education

Bachelor's in Maritime Studies or HR Management

Job description

On-site - Pasig 1-3 Yrs Exp Bachelor Full-time

Job Description

Job Qualifications

• Graduate of Maritime Studies, HR Management, or related field.
• Minimum of 2 years’ experience in crewing operations (domestic or international shipping).
• Knowledge of MLC 2006, STCW, ISM Code, MARINA regulations, and ISO 9001/45001 Standards.
• Strong organizational, interpersonal, and documentation skills.
• Proficient in MS Office applications and HR/crewing management systems.

Duties and Responsibilities

1. Crew Planning & Manning

• Develop and maintain crew rotation schedules in line with STCW and safe manning requirements.
• Ensure smooth and compliant execution of crew changes (on-signers and off-signers) in accordance with company policies.

2. Recruitment & Selection of Shipboard Crew

• Act as the primary contact for recruiting shipboard staff and engaging potential candidates.
• Review and update job postings for Deck and Engine Officers across multiple platforms.
• Establish and maintain hiring standards and qualifications in compliance with maritime regulations and company needs.
• Conduct outreach and advertising through networking and online/offline channels.
• Verify licenses, certificates, and sea service records via MARINA and other regulatory agencies.
• Schedule and conduct PDOS for all newly hired crew, ensuring understanding of company policies, safety protocols, and operational expectations.

4. Initial Screening & Shortlisting of Candidates

• Conduct initial screenings through interviews, background checks, testing, and document validation.
• Present shortlisted candidates to management for final selection.

5. Orientation on Crew Benefits & Compliance

• Provide orientation sessions to ensure crew members understand their benefits, entitlements, and company policies.
• Update and communicate any changes to benefits packages or regulatory requirements.

6. Crew Management

• Monitor crew motivation, performance, and compliance with company and statutory requirements.
• Track crew changes and maintain updated crew lists for salary computation and contractual compliance.
• Review and monitor crew contracts, license validity, and certification renewal schedules.
• Endorse qualified candidates for assessment and pre-employment interviews with the OM.
• Prepare medical referral letters and coordinate pre-employment medical examinations with accredited clinics.

8. Crew Records & Documentation

• Coordinate with payroll in charge on payroll, remittances, and final pay.
• Maintain accurate and updated crew 201 files and applicant records.
• Conduct periodic audits of crew records to ensure readiness for compliance checks and inspections.

9. Recruitment Networks & Advertising

• Source qualified seafarers through networking, advertisements, job fairs, and online platforms.
• Build and sustain a steady pool of qualified candidates to meet operational demands.

10. Setting Hiring Standards

• Review and update hiring standards and qualifications for shipboard personnel in line with evolving regulations and company requirements.

11. Reports & Documentation

• Prepare, maintain, and submit the following reports on schedule:
• Recruitment Status Report
• Candidate Screening Report
• PDOS Attendance Report
• Crew Management Report
• Endorsement & Assessment Report
• Medical Examination Report
• Crew Records Maintenance Report
• License & Certification Monitoring Report
• Hiring Standards Review Report
• Training & Development Report
• Crew Feedback & Satisfaction Report
• Weekly Accomplishment Report

12. Compliance

• Ensure full compliance with MARINA inspections, ISM Code, MLC 2006, STCW, and accreditation requirements of P&I Clubs, Petron, and other stakeholders.

Human Resource Crew Planning and Manning

Working Location

Jollibee Centre. H3H5+M8H, Jollibee Center, San Miguel Avenue, Ortigas Center, Pasig, 1605 Metro Manila, Philippines

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