Documentation Staff

Duru Compliance Pvt. Ltd.; Makati; On-site; PHP 201,000 - 268,000; Full time

Job summary

Duru Compliance Pvt. Ltd. is seeking an organized administrative assistant in Metro Manila to support daily clerical tasks and document control. You will manage records, prepare and track documents, and help maintain accurate invoice and expense processes.

Ideal candidates possess strong communication, time management, and detail-oriented skills, with proficiency in MS Office. The role requires meeting deadlines and coordinating schedules within a busy office environment.

Qualifications

• Bachelor Degree in Business Administration or relevant field (preferred).
• Strong written and oral communication skills.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint & Outlook).
• Strong organization and time management skills.
• Strong problem-solving skills, detail-oriented.
• Able to meet multiple deadlines.
• Knowledge of office equipment such as copiers and printers.

Responsibilities

• Document daily administrative tasks; maintain records and files (hard copy or electronic).
• Preparation, distribution, and recording of documents.
• Review accuracy of all supporting documents before forwarding.
• Control end-to-end process of invoice-related activities.
• Monitor and archive documents related to invoices.
• Submit and reconcile expense reports.
• Maintain contact lists.
• Update inventory of available supplies and materials; create requests as needed.
• Perform skilled administrative and clerical work.
• Draft and respond to emails, letters, and other communications.
• Schedule and organize meetings and appointments; inform staff accordingly.

Skills

Strong communication skills

Organizational skills

Time management

Attention to detail

Problem solving

Email correspondence

Meeting scheduling

Office equipment knowledge

Education

Bachelor Degree in Business Administration

Tools

MS Office

Job description

• Document daily administrative tasks; maintain records and files (whether it's a hard copy or electronic copy).
• Preparation, distribution, and recording of documents.
• Review the accuracy of all supporting documents before they are forwarded to the concerned team.
• Control end-to-end process of invoice related activities.
• Monitor and archive documents related to invoice.
• Submit and reconcile expense report.
• Maintain contact lists.
• Update the inventory of available supplies and materials; create request if needed supplies.
• Perform skilled and responsible administrative and clerical work.
• Draft and respond to emails, letters, and other forms of communication.
• Schedule and organize meetings and appointments and inform relevant staff regarding the same in a timely manner.
• Bachelor Degree in Business Administration or a relevant field is preferred.
• Strong written and oral communication skills.
• Proficiency in office software such as Microsoft Office suite (Word, Excel, PowerPoint & Outlook).
• Strong organization and time management skills.
• Strong problem-solving skills, detail-oriented.
• Able to meet multiple deadlines.
• Ability to organize files, maintained records, and schedule appointments.
• Attention to detail to ensure accuracy in paperwork and data entry.
• Knowledge of office equipment such as copiers and printers.