Administrative Staff

Dempsey Resource Management; Mandaluyong; On-site; PHP 260,000 - 420,000; Full time

Job summary

Dempsey Resource Management Inc. is seeking an Administrative Staff to provide essential clerical, operational, and organizational support.

This role will be the primary contact for routine inquiries, manage filing systems, coordinate schedules, and assist multiple departments to ensure smooth daily office operations. Responsibilities include organizing records, coordinating calendars and meetings, maintaining supplies, drafting communications, and liaising with facilities and IT to keep

Qualifications

• Bachelor's or Associate's degree in Business Administration or related field preferred.
• Strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint) or Google Workspace.
• Excellent written and verbal communication with high attention to detail and time-management.

Responsibilities

• Organize hard copy and digital records and handle inquiries and mail.
• Coordinate calendars, schedule meetings, prepare rooms, and record minutes when required.
• Monitor office supplies, track inventory, and place vendor orders to maintain stock.
• Draft emails, memos, letters, expense reports, and basic spreadsheets.
• Liaise with maintenance, IT, and external contractors to keep office equipment and facilities operational.

Skills

Excellent written and verbal comm.

Time-management

Attention to detail

Education

Bachelor's or Associate's degree in Business Administration

Tools

MS Office

Google Workspace

Job description

Job Summary

The Administrative Staff provides essential clerical, operational, and organizational support to ensure smooth daily office operations. They act as the primary point of contact for routine inquiries, manage filing systems, coordinate schedules, and assist various departments to maintain workplace efficiency.

Key Responsibilities

• Office & Operational Support: Organize hard copy and digital records, direct phone inquiries, greet visitors, and handle incoming/outgoing mail and deliveries.
• Calendar & Meeting Coordination: Schedule meetings, manage calendars, prepare conference rooms, distribution of memos, and record meeting minutes when required.
• Inventory & Supplies: Monitor office supply levels, track inventory, and place orders with vendors to maintain required stock.
• Documentation & Reporting: Prepare, draft, and format emails, memos, letters, expense reports, and basic spreadsheets using office software.
• Vendor & Facility Support: Liaise with maintenance, IT, and external contractors to ensure office equipment and facilities remain operational.

Key Qualifications & Requirements

• Bachelor's or Associate's degree in Business Administration or a related field preferred.
• Software Proficiency: Strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint) or Google Workspace.
• Core Competencies: Excellent written and verbal communication, high attention to detail, time-management