Documentation Associate

OVIALAND INC.; San Pablo; Presencial; PHP 223.000 - 357.000; Tempo integral

Resumo da vaga

OVIALAND INC. seeks a detail-oriented Document Processing Specialist to support title transfer and registration activities with government agencies.

The role involves preparing and tracking documentary requirements, maintaining confidential records, and ensuring timely updates on account progress. Based in San Pablo City, Laguna, the ideal candidate has a Bachelor's in Business or related field, 1–3 years of experience, and strong organizational and communication skills.

Qualificações

• Bachelor's Degree in Business Administration, Real Estate Management, or any related Business or Management course.

Responsabilidades

• Process and monitor eCAR applications and coordinate with the BIR, LGUs, and Registry of Deeds to facilitate title transfer and registration activities.
• Prepare, submit, and track documentary requirements, clearances, certifications, tax payments, and other property transfer transactions.
• Maintain accurate and confidential records of title transfer documents, approvals, tax records, and account-related documentation.
• Update account statuses, milestones, and transactions in monitoring systems to ensure accurate reporting and tracking.
• Monitor compliance deadlines, turnaround times, and SLAs to ensure timely completion of assigned accounts.
• Provide regular status updates and reports on account progress, pending requirements, and processing issues.
• Identify, investigate, and help resolve document deficiencies, rejected submissions, and processing delays.
• Escalate compliance concerns, overdue accounts, and agency-related issues requiring management support.
• Support audit, reconciliation, and reporting activities by ensuring the accuracy and completeness of account records.

Conhecimentos

Detail-oriented

Excellent communication

Problem-solving

Independent worker

Formação

Bachelor's degree in Business Administration

Ferramentas

Microsoft Office

Descrição da vaga

Job Description

• Process and monitor eCAR applications and coordinate with the BIR, LGUs, and Registry of Deeds to facilitate title transfer and registration activities.
• Prepare, submit, and track documentary requirements, clearances, certifications, tax payments, and other property transfer transactions.
• Maintain accurate and confidential records of title transfer documents, approvals, tax records, and account-related documentation.
• Update account statuses, milestones, and transactions in monitoring systems to ensure accurate reporting and tracking.
• Monitor compliance deadlines, turnaround times, and SLAs to ensure timely completion of assigned accounts.
• Provide regular status updates and reports on account progress, pending requirements, and processing issues.
• Identify, investigate, and help resolve document deficiencies, rejected submissions, and processing delays.
• Escalate compliance concerns, overdue accounts, and agency-related issues requiring management support.
• Support audit, reconciliation, and reporting activities by ensuring the accuracy and completeness of account records.

Qualifications

• Bachelor's Degree in Business Administration, Real Estate Management, or any related Business or Management course.
• Minimum of 1-3 years of experience in document processing, government liaison, title transfer, real estate documentation, or administrative support. Experience coordinating with the BIR, Registry of Deeds, LGUs, banks, and other government agencies is an advantage.
• Detail-oriented with strong organizational, compliance management and documentation skills
• Excellent communication and interpersonal skills
• Problem-solving and conflict resolution.
• Proficient in Microsoft Office Suite and other relevant software applications
• Ability to work independently and as part of a team in a fast-paced environment
• Willing to work immediately in San Pablo City, Laguna