Document Supervisor

ROTAFLEX CONSTRUCTION AND DEVELOPMENT CORP; Metro Manila; On-site; PHP 335,000 - 513,000; Full time

Job summary

ROTAFLEX CONSTRUCTION AND DEVELOPMENT CORP is seeking a on-site Document Controller to manage and maintain project documents for government infrastructure projects in the Philippines. The role involves preparing bidding documents, coordinating with engineers and government agencies, and ensuring accurate turnover documentation.

Ideal candidates have a Bachelor’s degree in Engineering/Construction Management or related fields and proven experience in construction document control.

Qualifications

• Bachelor’s degree or equivalent in a related field such as Engineering, Construction Management or Business Administration.
• Experience as Document Controller, Document Supervisor, or similar in construction.
• Experience in preparing bidding documents for government projects.
• Experience in turnover/completion documentation for government projects.
• Familiarity with government procurement and project documentation requirements is an advantage.
• Knowledge of document control systems and construction documentation.
• Excellent organizational and communication skills.
• Highly detail-oriented and able to manage multiple documents and deadlines.
• Proficiency in Microsoft Office (Word, Excel, PDF).
• Willing to work on-site.

Responsibilities

• Manage, organize, and maintain project documents and records.
• Ensure proper filing, tracking, updating, and distribution of project documents.
• Prepare and monitor documentation for government projects.
• Assist in compiling documents for government project bidding.
• Coordinate with engineers, contractors, suppliers, consultants, and government agencies regarding project documentation.
• Ensure completeness and accuracy of documents required for project submission.
• Handle turnover and completion documentation for government projects.
• Prepare turnover documents, as-built documentation, completion reports, and other records.
• Monitor deadlines and ensure timely submission of required documents.
• Maintain confidentiality and proper control of project records.

Skills

Organizational skills

Communication skills

Detail-oriented

MS Office

Time management

Education

Engineering

Construction Management

Business Administration

Tools

Document control systems

Job description

• Manage, organize, and maintain project documents and records Ensure proper filing, tracking, updating, and distribution of project documents

• Prepare and monitor documentation required for government projects

• Assist in the preparation and compilation of documents for government project bidding

• Coordinate with project engineers, contractors, suppliers, consultants, and government agencies regarding project documentation

• Ensure completeness and accuracy of documents required for project submission

• Handle documentation related to project turnover and completion of government projects

• Prepare turnover documents, as-built documentation, completion reports, and other required records

• Monitor deadlines and ensure timely submission of required documents

• Maintain confidentiality and proper control of project records

QUALIFICATIONS:

Bachelor’s degree in Engineering, Construction Management, Business Administration, or related field

With proven experience as a Document Controller, Document Supervisor, or similar position in construction

Must have experience in preparing bidding documents for government projects

Must have experience in the turnover/completion documentation of government projects

Familiarity with government procurement and project documentation requirements is an advantage

Knowledge of document control systems and construction documentation

Excellent organizational and communication skills

Highly detail-oriented and able to manage multiple documents and deadlines

Proficient in Microsoft Office (Word, Excel, PDF, etc.)

Willing to work on-site

PREFERRED EXPERIENCE:

• Government infrastructure/construction projects
• Preparation of bidding requirements and technical/administrative documents
• Project completion and turnover to government agencies
• Coordination with government offices and project stakeholders