Document Management Specialist

AS White Global Pty; Manila; Hybrid; PHP 279,000 - 391,000; Full time

Benefits offered by this job

Great Place to Work

Medical coverage

Flexible work setup

Paid time off

Job summary

AS White Global Pty in Manila is seeking an organized Medical Records Clerk to oversee exam and deposition charts, while maintaining electronic and physical medical records with strict HIPAA confidentiality.

The role requires 2+ years in clerical/admin work, familiarity with HIPAA, and proficiency in Microsoft Office. It offers a hybrid setup (onsite 3 days, remote 2 days) in Manila with competitive pay and benefits.

Qualifications

• 2+ years of clerical/admin experience, preferably in healthcare.
• Familiar with HIPAA regulations.
• Proficient in Microsoft Office and basic file/database systems.
• Organized, detail-oriented, and able to meet deadlines.

Responsibilities

• Organizes and prepares examinee charts for exams and depositions.
• Maintains and sorts electronic and physical medical records.
• Reviews charts for accuracy, completeness, and duplicates.
• Sends records to physicians via mail or secure electronic methods.
• Performs clerical tasks such as typing, filing, emailing, and proofreading.
• Uses resources efficiently while ensuring HIPAA-confidentiality.

Skills

HIPAA knowledge

Organizational skills

Detail oriented

Time management

Teamwork

Independence

Tools

Microsoft Office

Job description

Job Description

Build your career with a globally recognized leader in medical and document management, providing trusted, secure, and timely record management solutions for insurance companies, legal firms, and government agencies.

The Opportunity

Play a key role in a dynamic medical document management environment by overseeing the accurate handling of critical records, optimizing workflows, and driving operational excellence.

Why join us?

• Proudly Great Place to Work® certified
• Celebrate globally: Company trips (2025: Hong Kong, 2024: Thailand), Culture Champs, Year-end parties, leadership awards & more
• Grow with stability: 100+ in our 10-Year Club by 2025
• Dynamic talent network: 2,000+ across APAC and beyond
• Competitive compensation with annual reviews
• Comprehensive medical care for you and your family
• Generous paid leave because work-life balance matters
• Level up with tailored training & development programmes
• Flexible work setup

Staff Testimonial

"I am so happy and grateful I got to work with my client and AS White, both are very supportive."–IT Administration Assistant, ASWPhilippines.

What You’ll Do

• Organizes and prepares examinee charts for exams and depositions.
• Maintains and sorts electronic and physical medical records.
• Reviews charts for accuracy, completeness, and duplicates.
• Sends records to physicians via mail or secure electronic methods.
• Performs clerical tasks such as typing, filing, emailing, and proofreading.
• Uses resources efficiently while ensuring HIPAA-compliant confidentiality.

Key Criteria

• 2+ years of clerical/admin experience, preferably in healthcare.
• Familiar with HIPAA regulations.
• Proficient in Microsoft Office and basic file/database systems.
• Organized, detail-oriented, and able to meet deadlines.
• Self-motivated with strong teamwork and independence skills.

Work setup:

• Manila (BGC, Taguig): US Pacific Time 8:00AM to 5:00PM (11:00PM – 8:00AM PHT) with a hybrid setup (3 days onsite, 2 days remote) after a 6-month onsite probation.