Document Management Officer

JDS Construction Phils., Inc.; Makati; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Company Social Events

Office Parties

Company Equipment

Job summary

A leading construction firm in Makati is seeking an experienced document manager to oversee electronic document management systems. The role involves organizing critical documents, ensuring compliance with data privacy regulations, and training staff in best practices. Ideal candidates will have a Bachelor's degree and at least 2 years of relevant experience. This position is office-based and requires strong technical and communication skills. The company offers benefits including social events and necessary equipment.

Qualifications

• At least 2 years experience in Document Organization using an Electronic Management System.
• Strong attention to detail and excellent record-keeping skills.
• Clear communication skills for training and collaboration.
• Willing to travel to project sites; on-site Makati.

Responsibilities

• Create and manage electronic document management systems (EDMS).
• Oversee the entire lifecycle of documents, from creation to disposal.
• Ensure all company documents are logically filed and accessible.
• Maintain confidentiality and compliance with data privacy regulations.
• Train colleagues on document management systems and best practices.
• Implement consistent policies and procedures for document control.

Skills

Technical Proficiency

Organizational Skills

Communication Skills

Critical Thinking

Education

Bachelor's Degree in Office Administration or equivalent

Tools

Electronic Document Management Systems (EDMS)

ERMS

Job description

Job Description

They are responsible for establishing and maintaining systems for organizing, storing, securing, and retrieving an organization's documents, both physical and digital, to ensure efficiency, compliance, and accessibility. They manage electronic document management systems (EDMS) and other data infrastructure, train colleagues, ensure information security, and often play a key role in complying with data privacy regulations. This role requires a blend of technical skills, strong organizational abilities, and people skills to serve as an information custodian for the company.

Responsibilities

• System Development & Management: Creating and managing electronic document management systems (EDMS) and electronic records management systems (ERMS) to organize digital information.
• Document Lifecycle: Overseeing the entire lifecycle of documents, from creation and collaboration to approvals, archiving, and final disposal.
• Information Organization: Ensuring all company documents, such as financial records, contracts, and employee information, are logically filed, accessible, and trackable.
• Compliance & Security: Maintaining confidentiality and accuracy of critical and sensitive information, ensuring compliance with data privacy regulations and internal policies.
• Training & Support: Training colleagues on document management systems and best practices, acting as a go-to person for navigating digital documents.
• Document Control: Implementing and enforcing consistent policies and procedures for document control across the organization.

Job Requirements

• Technical Proficiency: Familiarity with EDMS and other digital record management tools.
• Organizational Skills: Strong attention to detail, ability to maintain order, and excellent filing and record-keeping skills.
• Communication Skills: Clear communication for training and working with various internal teams and potentially external stakeholders.
• Critical Thinking: Ability to analyze processes and find efficient solutions for document management.
• Educational Background: Bachelor's Degree in Office Administration, Legal Management, Information Management, Records Management, or equivalent.

Skills & Experience

• With at least 2 years experience in Document Organization using an Electronic Management System.
• Willing to travel to project sites when needed.
• Will be office-based (Makati City).
• Reports to the Commercial and Contracts Manager.

Benefits

Company Social Events, Office Parties.

Company Equipment.

Working Location

On-site – Makati (office based). Travel to project sites may be required.