Document Custodian

Bounty Fresh Group Holdings, Inc.; Bulacan; On-site; PHP 335,000 - 502,000; Full time

Job summary

Bounty Fresh Group Holdings, Inc. is seeking a Document Control Custodian to maintain organized, current plant documentation and ensure regulatory compliance. You will manage filing, data entry, and monitoring of licenses, permits, and CPRs, while supporting audits and training activities.

Your role includes handling FDA portal applications and enhancing internal communications, contributing to continuous improvement and quality standards in a fast-paced production environment.

Qualifications

• Bachelor’s degree in Industrial Engineering, or any related course.
• A year or more of experience in documentation control or regulatory compliance.
• Familiarity with ISO, IMS, and FDA regulatory requirements is highly desirable.
• Proficient in Word, Excel, and PowerPoint.
• Strong attention to detail and ability to handle confidential information.
• Effective written and verbal communication skills.

Responsibilities

• Maintain and manage plant documentation to ensure accuracy and accessibility.
• Oversee document control processes including filing, retention, and monitoring permits.
• Coordinate customer satisfaction surveys and audit follow-ups.
• Prepare reports and assist management with continuous improvement initiatives.
• Process FDA applications for product registration and licensing; monitor status.
• Support internal communication and visitor orientation within the plant.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Confidential information management

Microsoft Office

Education

Bachelor’s degree in Industrial Engineering

Tools

Microsoft Office

Job description

The Document Control Custodian is responsible for maintaining organized, accurate, and up-to-date documentation for the plant. This role coordinates all document control activities, ensures proper data entry in standard registers, and supports internal and external audits. The position also handles FDA Portal applications and ensures that the Certificate of Product Registration (CPR) is valid and compliant at all times.

Duties and Responsibilities

• Maintain and manage plant documentation (e.g., policies, procedures, contracts, and controlled records) to ensure accuracy, accessibility, and compliance with ISO, IMS, and applicable regulatory standards.
• Oversee document control processes, including document filing, record retention, and monthly monitoring of permits, certificates, and licenses.
• Coordinate customer satisfaction surveys, subcontractor performance evaluations, and follow-up on corrective actions from audit findings.
• Prepare reports, conduct orientation or training sessions, and assist management in implementing company goals and continuous improvement programs.
• Process FDA applications for product registration and licensing, including monitoring application status, addressing deficiencies, and ensuring timely compliance.
• Support internal communication within the plant and facilitate visitor orientation, including other administrative duties as may be assigned.

Qualifications

• Bachelor’s degree in Industrial Engineering, or any related course.
• At least a year of relevant work experience in documentation control or regulatory compliance, preferably in a manufacturing or food processing environment.
• Familiarity with ISO standards, Integrated Management Systems (IMS), and FDA regulatory requirements is highly desirable.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong attention to detail, organizational skills, and ability to manage confidential information.
• Effective written and verbal communication skills.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Experience with FDA Portal systems and monitoring of CPRs is an advantage.