Document Controller (Quezon City/ Pasay)

SM Development Corporation; Pasay; On-site; PHP 420,000 - 540,000; Full time

Job summary

SM Development Corporation seeks a Document Controller for Technical Due Diligence (TDD) to manage all TDD activities under the Engineering Design Manager. You will coordinate with SMDC departments, prepare and archive all TDD documentation, and issue COCs to third-party consultants.

The role requires a BS Engineering or related degree, 3+ years as a DC, and strong MS Office/SharePoint skills to support the TDD team’s timely deliverables.

Qualifications

• BS Engineering or related degree; PRC license preferred but not required.
• Minimum 3 years as Document Controller in consultancy, construction, or technical firm; total 5+ years work experience.
• Board examination passer with valid PRC license is a plus.

Responsibilities

• Prepare letters and correspondence for SMDC stakeholders and third-party consultants for TDD works.
• Fully coordinate with SMDC departments and other stakeholders involved in TDD works.
• Prepare TOR for TDD and related works, including presentations.
• Monitor TDD engagements and provide updates to stakeholders.
• Report to Design Managers leading the TDD team.

Skills

Communication skills

Independent work

Analytical thinking

Problem solving

Flexibility

Education

BS Engineering

PRC license (preferred)

BS Computer Science / Business Management / Business Administration

Tools

MS Project

Excel

PowerPoint

SharePoint

Job description

Job Summary

The Document Controller (DC) for Technical Due Diligence (TDD), under the guidance and coordination of the Engineering Design Manager, is responsible for:

• Managing all TDD works and TDD-related activities.

• Coordinating with all SMDC inter-departments regarding TDD works.

• Preparing and managing all documentation and correspondence related to TDD.

• Archiving all TDD-related documents, reports, drawings, and records for SMDC projects.

• Monitoring, updating, and closing all TDD works from start to completion, including issuance of Certificates of Completion (COC) to engaged third-party consultants.

Reports to: Engineering Design Manager / Assistant Design Managers (TDD Team Leader)
Supervises: None

Duties and Responsibilities

1. Prepare letters and correspondence for SMDC stakeholders, inter-departments, and third-party consultants engaged for TDD works.

2. Fully coordinate with third-party consultants, SMDC departments, and other stakeholders involved in TDD works.

3. Prepare Terms of Reference (TOR) for TDD and other specialist-related works, including PowerPoint presentations.

4. Monitor all TDD engagements and provide updates to the stakeholders.

5. Report directly to the Design Managers and/or Assistant Design Managers leading the TDD team.

Qualifications Needed

• Graduate of a BS Engineering course (Civil, Mechanical, Electrical, Sanitary, ECE, Computer Engineering, etc.) or BS Computer Science, Business Management, or Business Administration from a reputable university or college.

• Preferably with at least 3 years of extensive experience as a Document Controller in a consultancy, construction firm, or technical company, and a total of at least 5 years of work experience.

• Board examination passer with a valid PRC license is preferred but not required.

Competencies

1. Excellent written, verbal, and presentation communication skills.

2. Self-motivated, decisive, and adaptable to changing demands.

3. Professional proficiency in MS Project, Excel, PowerPoint, and SharePoint.

4. Ability to work independently and collaboratively.

5. Strong analytical and problem-solving skills with flexibility in handling shifting priorities.

6. Ability to learn, understand, and apply new technologies.

7. Supports a diverse and inclusive work environment.

8. Demonstrates accountability and a strong drive for result